Senior Executive Assistant New York, New York

Newsweek; New York (NY); On-site; USD 125,000 - 175,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its Executive Leadership Team. This hybrid role in New York City will involve managing complex schedules, facilitating high-stakes engagements, and ensuring seamless coordination across various commitments. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional multitasking skills and a strong attention to detail. With a focus on strategic initiatives, you will play a critical role in enhancing operational efficiency and contributing to the company's growth trajectory. If you are ready to make an impact in a dynamic media organization, this is the opportunity for you.

Qualifications

• 10+ years supporting high-level executives in fast-paced industries.
• Strong focus on accuracy and proactive problem-solving.
• Ability to manage complex calendars and travel arrangements.

Responsibilities

• Manage complex calendars and scheduling for executive leaders.
• Coordinate logistics for meetings, events, and travel arrangements.
• Serve as a liaison between executives and external stakeholders.

Skills

Executive Support

Strategic Thinking

Attention to Detail

Exceptional Communication

Tech-Savviness

Flexibility and Adaptability

Education

Bachelor's Degree

Tools

Google Suite

Microsoft Office

Job description

Newsweek is the global media organization that has earned audience time and trust for more than 90 years. Newsweek reaches 100 million people each month with thought-provoking news, opinion, images, graphics, and video delivered across a dozen print and digital platforms. Headquartered in New York City, Newsweek also publishes international editions in EMEA and Asia.

Newsweek has undergone a remarkable transformation over the past several years, re-establishing itself as a trusted source of news, analysis, and commentary in an increasingly complex media landscape. As a global media brand with a rich legacy, Newsweek continues to innovate and expand its reach, delivering impactful journalism and commercial products that inform and engage audiences worldwide.

To support the Executive Leadership Team in executing strategic initiatives and scaling the business, we are seekinga highly organized and proactive Senior Executive Assistant.The role of the Senior Executive Assistant is to ensure the office runs efficiently,and to representthe company both externally and internally in a manner that corresponds to the company culture. This role will be the primary supportpersonineverything administrative, as well as a partner in enabling the operations of the business.This is ahybridposition basedin NYC; in-office days are Tuesday, Wednesday,and Thursday.

This person will play a critical role for several ELT leaders ensuring time is optimized, high-stakes engagements are managed, and facilitatingseamless coordination between commitments. The ideal candidate thrives in fast-paced environments, has a background working in consulting, finance,or legal industries, and possessesstrong multitasking skills with an acute attention to detail.

Key Responsibilities

Executive Support and Administration

• Strategically and proactively manage complex and ever-changing calendar, scheduling meetings with efficiency and foresight while ensuring the right stakeholders are included.
• Serve as a trusted liaison between the assigned ELT members and interna/external stakeholders, including the Chief of Staff and other executives, industry partners, board members, and media contacts.
• Screen and prioritize high volumes of correspondence, resolving issues and escalating mattersas necessary.
• Maintain a look-ahead document and briefing book, ensuring leadership is always prepared for upcoming priorities and engagements.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Meeting and Event Preparation

• Draft detailed event and meeting briefs, develop agendas, and coordinate materials to ensure leaders are fully equipped.
• In partnership with the CoS, assistin prepare for speaking engagements, board meetings, and industry events by sourcing information, briefing materials, and key insights.
• Attend industry eventsas needed, providing logistical support and ensuring seamless execution.
• Plan and manage logisticsfor events including company meetings, leadership offsite events and social gatherings.
• Occasionally support broader Newsweek events, particularly in the NYC headquarters.

Travel and Logistics Management

• Oversee and coordinate complex domestic and international travel arrangements, ensuring all logisticsalign with the agenda.
• Research and secure premium accommodations, dining reservations, and executive services as needed.
• Adapt quickly to last-minute changes, ensuring flexibility in travel plans.

Office and Personal Administration

• Handle select administrative tasks, including managing expenses, running occasional errands, and overseeing personal commitments that intersect with business responsibilities.
• Maintain an organized system for tracking tasks, deliverables, and follow-ups, prioritizing conflicting needs and handlingmatters expeditiously and proactively.

Qualifications and Experience

• Experience: 10+ years supporting high-level executives, ideally in fast-paced industries such as consulting, financial services and media or companies experiencing fast-paced growth.
• Attention to Detail: A relentless focus on accuracy, follow-through, and ensuring nothing falls through the cracks. The ideal candidate is methodical, thorough, and consistently stays ahead of tasks and timelines.
• Strategic Thinking: Ability to anticipateneeds, proactively resolve issues, and navigate competing priorities with efficiency.
• High-Speed Execution: Operateswith a sense of urgency and accuracy in a demanding, fast-paced environment.
• Exceptional Communication: Strong written and verbal communication skills; ability to draft professional correspondence and reports.
• Tech-Savviness: Proficiencyin Googe Suite, Microsoft Office, scheduling and travel arrangement platforms, and social media tools.
• Discretion and Judgment: Strong decision-making skills and ability to handle confidential matters with professionalism.
• Flexibility and Adaptability: Comfortable with shifting priorities and available for occasional after-hours support as needed.

Salary range: $125,000 - $175,000 commensurate with experience

Why Join Newsweek?

This is an exciting opportunity to work alongside dynamic and ambitious leadership at a pivotal moment in the company’s expansion. As Senior Executive Assistant, you will play a key role in shaping the efficiency and effectiveness of the operations, ensuring the company continues its trajectory of growth and innovation. If you thrive in high-performance environments, excel at strategic problem-solving, and are eager to contribute to a fast-moving media organization, we invite you to be part of this exciting journey.

Newsweek is an equal opportunity employer. We seek employees of diverse backgrounds and are committed to providing an inclusive, equitable and respectful workplace.

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