Executive Assistant

Joss Search; New York (NY); Hybrid; USD 85,000 - 135,000; Full time

Job summary

An established industry player in alternative investments is seeking dynamic Executive Assistants to support senior executives. This role is perfect for proactive individuals who thrive in fast-paced environments. You'll manage complex calendars, coordinate international travel, and assist with high-level projects, ensuring seamless support across teams. Join a firm that values its people and invests in their growth, offering a culture of excellence and collaboration. With competitive pay and thoughtful benefits, this is a fantastic opportunity to advance your career in a supportive environment.

Benefits

100% healthcare coverage

401(k) plan

Free breakfast and lunch

On-site fitness center

15 vacation days

7 sick days

Public holidays

Qualifications

• 5–7+ years of experience in a similar administrative role, ideally within financial services.
• Excellent communication and organizational skills are essential.

Responsibilities

• Manage complex calendars and coordinate international travel.
• Prepare meeting materials and assist with high-level administrative projects.

Skills

Communication Skills

Organizational Skills

Microsoft Office

Zoom

Teams

Education

5–7+ years of experience in administrative role

Experience in financial services

Tools

Microsoft Office

Zoom

Teams

Job description

This range is provided by Joss Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $135,000.00/yr

THE CLIENT

Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices all over the world, it has an outstanding reputation.

You’ll be surrounded by high-performing, driven, and genuinely kind colleagues in a culture that values its people and invests in their growth. With thoughtful benefits and a strong focus on professional development, this is a place where careers thrive. We’ve proudly partnered with this firm for over a decade, placing exceptional talent who have gone on to build remarkable careers.

THE ROLE

This firm is seeking Executive Assistants to support senior executives across various teams. This is a dynamic and high-volume support role ideal for a proactive, detail-oriented individuals who thrive in fast-paced, team-oriented environments. EAs here are critical to the smooth functioning of the business, juggling complex calendars, international travel, and tight deadlines with grace and precision.

Key responsibilities include but are not limited to:

• Manage complex calendars (100+ meetings/week)
• Coordinate international and domestic travel, including visas and multi-stop itineraries
• Process expenses
• Prepare meeting materials
• Work closely with internal teams and fellow EAs across the globe to ensure seamless support and coverage
• Assist with high-level administrative projects, help streamline processes, and contribute to overall team efficiency

THE CANDIDATE

The ideal candidate is calm under pressure, solution-focused, and thrives in a structured, high-performance environment. You’ll be the right fit if you bring a can-do attitude, a commitment to excellence and genuine care for the work that you do and the impact it has on your team.

• 5–7+ years of experience in a similar administrative role, ideally within financial services
• Excellent communication and organizational skills
• High proficiency in Microsoft Office, Zoom, and Teams
• Demonstrated ability to manage shifting priorities with professionalism and composure
• Positive, humble, and proactive with a strong sense of ownership

THE COMP/BENEFITS

• Salary ranges between $85K–$138K base
• Hybrid – 4 days in office (core hours: 9:00 AM – 6:00 PM)
• Paid OT built into core hours and a generous discretionary bonus
• Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving)

Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals, Investment Management, and Financial Services

Referrals increase your chances of interviewing at Joss Search by 2x

Inferred from the description for this job

Medical insurance

401(k)

Vision insurance

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