Executive Assistant C-Level

Bellwether Staffing Solutions; New York (NY); On-site; USD 120,000 - 135,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support a Financial Services Executive in a dynamic in-office environment. This role demands exceptional organizational and communication skills, along with a strong proficiency in Microsoft Office Suite. The successful candidate will manage complex calendars, coordinate meetings, and handle travel logistics while maintaining confidentiality. If you're a proactive team player with a passion for excellence and a desire to thrive in a fast-paced setting, this opportunity is for you. Join a forward-thinking company that values your contributions and offers a competitive salary and benefits package.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Maternity Leave

Disability Insurance

Qualifications

• 5-8+ years of experience as an Executive Assistant with C-level support.
• Advanced computer skills using Microsoft Office Suite.
• Financial industry knowledge highly desirable.

Responsibilities

• Manage complex calendars and travel logistics for executives.
• Compose and finalize correspondence and documents.
• Handle sensitive information with discretion.

Skills

Organizational Skills

Microsoft Office Suite

Writing and Editing

Communication Skills

Research Skills

Planning Skills

Education

College Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Bellwether Staffing Solutions provided pay range

This range is provided by Bellwether Staffing Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $135,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Bellwether Staffing Solutions

Founding Partner at Bellwether Staffing Solutions

We are currently recruiting for an Executive Assistant (C-level) in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and the team with a variety of administrative tasks. 120K – 135K Base + OT + Bonus + Benefits Package

Responsibilities:

• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
• Prepare for meetings supporting the needs of executives involved
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 5-8+ years of experience as an Executive Assistant, C-level support & college degree
• Financial industry knowledge highly desirable
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in NYC area. No sponsorship.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Financial Services, Insurance, and Insurance Carriers

Referrals increase your chances of interviewing at Bellwether Staffing Solutions by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

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