Executive Assistant

Glocap; New York (NY); On-site; USD 115,000 - 130,000; Full time

Job summary

A boutique private equity firm is seeking a proactive Executive Assistant to support its legal team. This role involves managing calendars, coordinating meetings, and providing comprehensive administrative support. The ideal candidate will possess exceptional communication skills and a strong attention to detail, with a preference for those with experience in legal or compliance settings. Join a dynamic environment where your organizational skills will be valued and where you can make a significant impact on the team's efficiency and effectiveness. This is an exciting opportunity to grow within a reputable firm in the financial services industry.

Benefits

Medical Insurance

Vision Insurance

401(k)

Discretionary Bonus

Qualifications

• 3-5 years of experience in Administrative support, preferably in financial services.
• Experience supporting a legal or compliance team is highly preferred.

Responsibilities

• Manage calendars, coordinate meetings, and handle travel arrangements.
• Act as the main point of contact for clients and maintain contact lists.

Skills

Administrative Support

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Client Service Orientation

Education

Bachelor's Degree

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Adobe

Job description

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This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $130,000.00/yr

Our client, a boutique private equity firm, is seeking an experienced Executive Assistant. The Executive Assistant will be responsible for providing administrative support to a legal team. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a positive and professional personality, very strong attention to detail, and a proactive work style. Prior experience supporting a legal or compliance team is highly preferred.

COMPANY: Private Equity

POSITION: Executive Assistant to Legal Team

LOCATION: New York, NY (Midtown)

COMPENSATION: $115-130K DOE + Discretionary Bonus + Benefits

HOURS: 9:00AM - 6:00PM with flexibility (in office Monday-Friday)

BACHELOR’S DEGREE: Required

Responsibilities of the Executive Assistant to Legal Team:

-Phones: will act as main point of contact for clients; screening and answering calls appropriately.

-Calendar management: manage and monitor professionals’ calendars

-Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations

-Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc.

-Contact lists: will maintain/input all contacts for assigned professionals

-Expense reporting: complete monthly expense processing for all professionals

-Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported

-Back-up responsibilities: perform back-up responsibilities for other executive assistants for lunch coverage, vacation time and absences

-Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available

-Assist with internal office moves, as needed

-Assist with meeting overflow including submitting professionals’ guests into building engine for security access, greeting clients, or conference room set- up and break down, as needed

-Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting

-Provide assistance with local errands (meeting materials, post office, lunch, etc.)

Requirements of the Executive Assistant to Legal Team:

-3-5 years of experience in an Administrative/Professional support function, financial services industry experience strongly preferred

-Experience supporting a legal or compliance team strongly preferred

-Notary license BIG PLUS!

-Detail-oriented, well-organized and proactive in nature

-Exceptional written and verbal communication skills

-Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe)

-Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines

-Client-service oriented with strong discretion and ability to deal with highly-confidential information on a day-to-day basis

-Ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships

-Ability to recognize and respond appropriately to business-related issues in a timely manner

-Verification of identity, education, prior employment, and references may be required

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Venture Capital and Private Equity Principals, and Investment Management

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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