Executive Assistant to the CEO - Hybrid & Mission-Driven

Hope Hospice Inc.; Larkspur (CA); Hybrid; USD 95,000 - 140,000; Full time

Job summary

By The Bay Health is seeking an experienced Executive Assistant to support the Chief Executive Officer. The role involves managing the CEO’s schedule, coordinating meetings, travel, and special projects within a dynamic, mission-driven nonprofit environment.

The position reports to the CEO and requires a high level of discretion and organizational skill. The role is full-time with hybrid onsite at the Larkspur, CA office and some remote work.

Qualifications

• Bachelor’s degree (B.A.) from four-year college; Master’s degree preferred.
• Experience as a senior level executive assistant.

Responsibilities

• Coordinates the schedule of the Chief Executive Officer and coordinates meetings and travel.
• Prepares materials for meetings, transcribes minutes, and handles follow-ups for the CEO.
• Manages conference room reservations, setup, and catering as required.
• Drives workflow in CEO’s office and tracks deadlines and assignments.
• Acts as liaison with senior management, boards, and external partners.
• Supports governance and administrative matters, ensuring bylaws and board regulations compliance.

Skills

Executive support

Calendar management

Meeting coordination

Education

Bachelor’s degree

Master’s degree preferred

Job description

By The Bay Health is seeking an experienced Executive Assistant to support the Chief Executive Officer. The role involves managing the CEO’s schedule, coordinating meetings, travel, and special projects within a dynamic, mission-driven nonprofit environment.

The position reports to the CEO and requires a high level of discretion and organizational skill. The role is full-time with hybrid onsite at the Larkspur, CA office and some remote work.