Executive Administrative Assistant

Talentify; Charlotte (NC); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Talentify in Charlotte, NC is seeking an experienced Executive Administrative Assistant to provide confidential support to multiple senior-level executives within Global Technology. The role demands meticulous calendar management, travel coordination, and discreet handling of sensitive information in a fast-paced, hybrid environment.

You will manage complex schedules, prepare meetings and minutes, process expenses, and coordinate internal and external communications, contributing to the smooth

Qualifications

• 3+ years of experience as an Administrative Assistant or Executive Assistant.

Responsibilities

• Provide executive administrative support to multiple senior-level executives.
• Manage complex calendars, meetings, travel, and scheduling conflicts.
• Coordinate domestic and international travel arrangements and itineraries.
• Process and prepare executive expense reimbursements.
• Coordinate staff events, meetings, off-sites, and other department activities.
• Prepare meeting minutes, agendas, correspondence, memoranda, and related documentation.
• Communicate with executives, senior management, line management, and external organizations to gather and convey information.
• Respond to executive requests and correspondence in a timely and professional manner.
• Maintain accurate and confidential records.
• Assist the site leader with site-specific activities, access management, and organization.
• Proactively identify scheduling conflicts and resolve them efficiently.
• Manage multiple priorities, projects, and activities while meeting deadlines.
• Support various administrative functions for department leadership.
• Handle sensitive and confidential information with a high degree of discretion and integrity.

Skills

3+ years experience

Senior-level support

MS Office

Calendar management

Travel coordination

Expense management

Written & verbal comms

Independence

Deadline-driven

Attention to detail

Tools

Microsoft Copilot

Job description

Executive Administrative Assistant
Location: Charlotte, NC
Job Type: Contract
Schedule: Hybrid — minimum 3 days onsite per week
Parking: Candidate is responsible for parking expenses.

Position Summary

We are seeking an experienced Executive Administrative Assistant to provide confidential administrative support to multiple senior-level executives within Global Technology.

The ideal candidate will be highly organized, proactive, detail-oriented, and comfortable managing complex calendars, executive travel, expenses, meetings, correspondence, and competing priorities in a fast-paced environment.

Key Responsibilities

• Provide executive administrative support to multiple senior-level executives.
• Manage complex executive calendars, including meetings, telepresence, travel, and scheduling conflicts.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Process and prepare executive expense reimbursements.
• Coordinate staff events, meetings, off-sites, and other department activities.
• Prepare meeting minutes, agendas, correspondence, memoranda, and related documentation.
• Communicate with executives, senior management, line management, and external organizations to gather and convey information.
• Respond to executive requests and correspondence in a timely and professional manner.
• Maintain accurate and confidential records.
• Assist the site leader with site-specific activities, access management, and organization.
• Proactively identify scheduling conflicts and resolve them efficiently.
• Manage multiple priorities, projects, and activities while meeting deadlines.
• Support various administrative functions for department leadership.
• Handle sensitive and confidential information with a high degree of discretion and integrity.

Required Qualifications

• 3+ years of experience as an Administrative Assistant, Executive Assistant, or comparable role.
• Demonstrated experience supporting senior-level executives.
• Strong proficiency with Microsoft Office Suite.
• Excellent calendar management and organizational skills.
• Experience coordinating complex travel arrangements and itineraries.
• Experience managing executive expenses and reimbursements.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple competing priorities.
• Ability to work effectively in an urgent, deadline-driven environment.
• Exceptional attention to detail and quality control.
• Proactive, professional, and service-oriented approach.
• Ability to handle confidential and sensitive information appropriately.

Preferred Qualifications

• Previous Global Technology experience.
• Strong executive presence and interpersonal communication skills.
• Experience using Microsoft Copilot or other AI productivity tools.
• Experience supporting multiple executives in a large corporate environment.