Hybrid Executive Administrative Assistant to Senior Leaders

TalentBridge; Charlotte (NC); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Talentify in Charlotte, NC is seeking an experienced Executive Administrative Assistant to provide confidential support to multiple senior-level executives within Global Technology. The role demands meticulous calendar management, travel coordination, and discreet handling of sensitive information in a fast-paced, hybrid environment.

You will manage complex schedules, prepare meetings and minutes, process expenses, and coordinate internal and external communications, contributing to the smooth

Qualifications

• 3+ years of experience as an Administrative Assistant or Executive Assistant.

Responsibilities

• Provide executive administrative support to multiple senior-level executives.
• Manage complex calendars, meetings, travel, and scheduling conflicts.
• Coordinate domestic and international travel arrangements and itineraries.
• Process and prepare executive expense reimbursements.
• Coordinate staff events, meetings, off-sites, and other department activities.
• Prepare meeting minutes, agendas, correspondence, memoranda, and related documentation.
• Communicate with executives, senior management, line management, and external organizations to gather and convey information.
• Respond to executive requests and correspondence in a timely and professional manner.
• Maintain accurate and confidential records.
• Assist the site leader with site-specific activities, access management, and organization.
• Proactively identify scheduling conflicts and resolve them efficiently.
• Manage multiple priorities, projects, and activities while meeting deadlines.
• Support various administrative functions for department leadership.
• Handle sensitive and confidential information with a high degree of discretion and integrity.

Skills

3+ years experience

Senior-level support

MS Office

Calendar management

Travel coordination

Expense management

Written & verbal comms

Independence

Deadline-driven

Attention to detail

Tools

Microsoft Copilot

Job description

Talentify in Charlotte, NC is seeking an experienced Executive Administrative Assistant to provide confidential support to multiple senior-level executives within Global Technology. The role demands meticulous calendar management, travel coordination, and discreet handling of sensitive information in a fast-paced, hybrid environment.

You will manage complex schedules, prepare meetings and minutes, process expenses, and coordinate internal and external communications, contributing to the smooth