Executive Assistant

Talentify; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Ardent Health is seeking an Executive Assistant to provide high-level administrative support to our executives. You will schedule meetings, coordinate site visits, arrange travel, process expenses and manage confidential information with discretion.

You will maintain calendars, prepare reports and materials, and support multiple departments, requiring strong organizational and communication skills in a fast-paced healthcare environment.

Qualifications

• 5+ years of experience as an executive assistant, preferably with C-suite support.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and prioritization skills to meet deadlines.
• Excellent verbal and written communication abilities.
• Ability to interpret, adapt and apply guidelines and procedures.
• Discretion with confidential information in a professional setting.
• Good judgment and decision-making abilities.
• Professional telephone etiquette.
• Able to communicate effectively with managers and co-workers.

Responsibilities

• Provides executive administrative support.
• Builds relationships with Executives and Executive Assistants across Ardent’s network.
• Prepares and distributes executive correspondence.
• Prepares and reviews documents (presentations, reports, policies, contracts).
• Maintains calendar for designated staff via Outlook.
• Ensures confidentiality and broadcasts updates to the executive team.
• Coordinates on-site and off-site meetings including travel and logistics.
• Handles travel arrangements for department members and expense submissions.
• Provides coverage for absences and heavy workloads.
• Maintains filing systems and performs other duties as assigned.

Skills

Organizational skills

Prioritization

Verbal communication

Written communication

Discretion/confidentiality

Judgment/courtesy

Telephone etiquette

Team collaboration

Education

Associate degree

High School Diploma

Bachelor’s degree

Tools

Microsoft Office

Job description

Overview

Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members and more than 280 sites of care with over 1,800 affiliated providers across six states.

Position Summary

The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

Responsibilities

1. Provides administrative support.
2. Builds successful relationships with Executives and Executive Assistant’s across Ardent’s network of hospitals.
3. Manages, prepares and distributes executive correspondence
4. Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
5. Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
6. Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
7. Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
8. Coordinates travel arrangements for members of department.
9. Processes and submits travel expense reports for the entire department for timely reimbursement.
10. Provides support to departments when needed to cover for absences, heavy workload, etc.
11. Maintains an accurate and efficient filing system.
12. Performs other duties as assigned.

Qualifications

Required Qualifications

• Associates degree or High School Diploma.
• 5+ years of experience as an executive assistant with a preference towards C suite support.
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Effective oral and written communication skills.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to use good judgment regarding administrative issues.
• Skill in telephone etiquette.
• Ability to communicate effectively with managers and co-workers.
• Ability to use good judgment and to maintain confidentiality of information.

Preferred Qualifications

• Bachelor’s degree.

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