Senior Executive Assistant — Global Travel & Calendar Lead

Northbound Executive Search; Dallas (TX); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Northbound Executive Search partners with a prestigious investment firm to recruit an Executive Assistant who will support senior leaders across technology and finance teams, handling calendars, travel, meetings, and confidential information.

This role requires 3+ years of high-level administrative experience in financial services, exceptional organization, and polished communication. It offers a competitive base salary with discretionary bonus in a fast-paced environment.

Qualifications

• 3+ years of administrative or executive support experience within the financial services industry.
• Experience supporting senior-level executives in a fast-paced, professional environment.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to manage confidential information.
• Proactive, resourceful, and able to manage competing priorities independently.

Responsibilities

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare for meetings, manage conference room logistics, and assist with presentation materials.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expenses, process invoices, and assist with other administrative and operational tasks as needed.
• Anticipate executive needs and help ensure day-to-day operations run smoothly.

Skills

Calendar management

Executive support

Communication skills

Discretion

Job description

Northbound Executive Search partners with a prestigious investment firm to recruit an Executive Assistant who will support senior leaders across technology and finance teams, handling calendars, travel, meetings, and confidential information.

This role requires 3+ years of high-level administrative experience in financial services, exceptional organization, and polished communication. It offers a competitive base salary with discretionary bonus in a fast-paced environment.