Senior Executive Assistant, Global IT & Business Platforms

SmartRecruiters, Inc.; North Chicago (IL); On-site; USD 37,000 - 68,000; Full time

Job summary

AbbVie seeks a Senior Administrative Assistant to provide high-judgment administrative and operational support to the VP, Global Business Platforms, and leadership team within Commercial IT. The role spans calendar management, travel logistics, event coordination, and financial processing for a global organization with a multi-million budget.

The ideal candidate will be highly organized, discreet, and proactive, capable of navigating complex schedules and engaging with senior stakeholders and

Qualifications

• High school diploma required.
• 3–5 years of administrative experience, including supporting senior/executive-level leaders.
• Excellent communication and interpersonal skills with ability to manage diverse stakeholders.
• Demonstrated experience planning and executing large-scale events with vendors.
• Attention to detail and strong organizational skills under deadline pressure.
• Proactive and able to work independently as well as in a team.

Responsibilities

• Manage VP calendars and calendars for other senior leaders, resolving conflicts.
• Monitor executive correspondence and draft responses for priority actions.
• Coordinate meeting logistics and prepare briefing materials or presentations for governance reviews.
• Book complex domestic/international travel and process expense reports.
• Plan large-scale events (town halls, offsites, all-hands) and vendor management.
• Administer SharePoint sites, maintain confidential files, and onboard/offboard users.
• Process purchases, invoices, and vendor contracts; identify cost-saving opportunities.
• Serve as a trusted liaison among executives, IT leaders, vendors, and cross-functional teams.

Skills

Administrative experience

Executive support

Communication skills

Event planning

Multitasking

Education

High school diploma

Associate's or Bachelor's Degree a plus

Tools

Microsoft Office Suite

SharePoint administration

Travel/Expense systems (Concur)

Job description

AbbVie seeks a Senior Administrative Assistant to provide high-judgment administrative and operational support to the VP, Global Business Platforms, and leadership team within Commercial IT. The role spans calendar management, travel logistics, event coordination, and financial processing for a global organization with a multi-million budget.

The ideal candidate will be highly organized, discreet, and proactive, capable of navigating complex schedules and engaging with senior stakeholders and