Executive Administrative Partner to VP, Global IT

BioSpace; North Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k)

Job summary

AbbVie is seeking a Senior Administrative Assistant to deliver high-judgment administrative and operational support to the Vice President, Global Business Platforms, and leadership across Commercial IT. This role operates in a large, matrixed organization with a multi-million dollar budget and pivotal executive visibility.

Strong calendar, travel, and event coordination skills are essential.

Qualifications

• Support senior/executive leaders with high discretion and professionalism.

Responsibilities

• Manage executive calendars and scheduling across multiple leaders.
• Coordinate domestic and international travel and related expense reporting.
• Plan and execute large-scale events and engagement activities for 1,200+ attendees.
• Administer SharePoint sites and maintain governance-compliant files.
• Assist with procurement and vendor coordination as needed.
• Serve as a trusted liaison between executives, IT leaders, and cross-functional teams.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Communication

Spreadsheet proficiency

Education

Bachelor's degree (optional)

Tools

SharePoint

Concur/Expense systems

SAP/Ariba procurement tools

Job description

AbbVie is seeking a Senior Administrative Assistant to deliver high-judgment administrative and operational support to the Vice President, Global Business Platforms, and leadership across Commercial IT. This role operates in a large, matrixed organization with a multi-million dollar budget and pivotal executive visibility.

Strong calendar, travel, and event coordination skills are essential.