Senior Executive Assistant: Global Calendar & Travel Ops

VIVA USA Inc.; Cambridge (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

An educational institution is seeking a Senior Executive Assistant to provide administrative support for its Faculty Director. Key responsibilities include managing complex schedules, arranging travel, and drafting correspondence. The ideal candidate will possess strong communication skills and prior experience in administrative roles, with Spanish fluency being a bonus. This is a full-time position in Cambridge, Massachusetts, with occasional overtime.

Qualifications

• Proven experience providing high level administrative support.
• Ability to manage complex schedules and international travel.
• Fluency in Spanish is a plus.

Responsibilities

• Manage a complex calendar for the Faculty Director.
• Arrange international and domestic travel arrangements.
• Draft and edit correspondence for the faculty.

Skills

Excellent communication skills

Experience in administrative support

Spanish fluency

Adaptable and flexible

Detail-oriented

Technical proficiency (Microsoft, Zoom, Teams, SharePoint)

Education

High School Graduate

Job description

An educational institution is seeking a Senior Executive Assistant to provide administrative support for its Faculty Director. Key responsibilities include managing complex schedules, arranging travel, and drafting correspondence. The ideal candidate will possess strong communication skills and prior experience in administrative roles, with Spanish fluency being a bonus. This is a full-time position in Cambridge, Massachusetts, with occasional overtime.