Senior Executive Assistant for Navy SSP Leadership

US Federal Solutions; Washington (District of Columbia); In loco; USD 90.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical / Dental / Vision insurance

401K with employer matching

PTO

11 Federal holidays

Voluntary benefits: disability, life,-

Descrizione del lavoro

US Federal Solutions is seeking a skilled Senior Executive Assistant to provide high-level administrative support to the Navy’s Strategic Systems Programs Headquarters in a fast-paced federal setting. You will independently manage executive calendars, travel, correspondence, and records, coordinating complex schedules and prioritizing tasks for senior leadership.

The role requires discretion, superior organizational abilities, and experience supporting SES-level or flag officers.

Competenze

• 6 years demonstrated experience providing senior-level executive, administrative, or operational support.
• Experience supporting Senior Executive Service members, flag officers, general officers, or senior federal executives.
• AS degree required at a minimum.
• Demonstrated experience managing complex executive calendars, appointments, meetings, deadlines, and competing priorities.
• Experience coordinating official government travel and working with the Defense Travel System.
• Strong knowledge of professional correspondence, document preparation, and executive-level written communication.
• Experience maintaining electronic and physical records in accordance with established records management policies and procedures.
• Demonstrated ability to create and manage task trackers, suspense systems, action-item logs, and workflow processes.
• Experience preparing meeting materials, taking detailed meeting notes, producing minutes, and tracking actions through completion.

Mansioni

• Provide direct, full-time executive and administrative support to senior Navy leadership at SSP Headquarters.
• Manage complex executive calendars, prioritize appointments, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic and official travel through DTS per Navy policies.
• Prepare professional correspondence, memoranda, and reports per Navy standards.
• Compose and edit complex executive correspondence for leadership review and signature.
• Maintain paper and electronic files per Navy directives and records management.
• Maintain branch records; ensure filing, retention, archiving, and accessibility.
• Process and track incoming/outgoing correspondence, mail, records, and docs.
• Use SMARTS/SEAS to support document control and workflow requirements.
• Develop and maintain trackers for high-priority tasks and leadership deliverables.
• Monitor deadlines and follow up to ensure timely completion of actions.
• Prepare reports and evaluative materials for leadership decisions and oversight.
• Collect, organize, and analyze information for external inquiries and responses.
• Prepare briefing materials, presentations, talking points, and executive-level products.

Conoscenze

Executive support

Calendar management

Travel coordination

Professional writing

Records management

Task tracking

MS Office

Discretion and judgment

Independent work

Formazione

AS degree

BA/BS preferred

Strumenti

Defense Travel System (DTS)

SMARTS

SEAS

Navy Correspondence Manual

Descrizione del lavoro

US Federal Solutions is seeking a skilled Senior Executive Assistant to provide high-level administrative support to the Navy’s Strategic Systems Programs Headquarters in a fast-paced federal setting. You will independently manage executive calendars, travel, correspondence, and records, coordinating complex schedules and prioritizing tasks for senior leadership.

The role requires discretion, superior organizational abilities, and experience supporting SES-level or flag officers.