Senior Executive Assistant to Navy SSP Leaders

US Federal Solutions; Bellingham (WA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical / Dental / Vision insurance

401K plan

PTO

11 Federal Holidays

Disability insurance

AD&D insurance

Job summary

US Federal Solutions seeks a Senior Executive Assistant to provide high-level support to the Navy’s Strategic Systems Programs Headquarters. You will independently manage executive calendars, travel, correspondence, records, meetings, and workflow coordination in a fast-paced, mission-focused environment.

The ideal candidate has SES-level or senior federal leadership support experience, strong judgment and discretion, and excellent written and verbal communication.

Qualifications

• 6 years of senior-level executive, administrative, or operational support within the DoD or a comparable organization.
• Experience supporting SES members, flag officers, or senior federal executives.
• AS degree required at a minimum.
• Proven ability to manage complex calendars, meetings, deadlines, and priorities.
• Experience coordinating official DoD travel via the Defense Travel System (DTS).
• Strong professional writing and executive-level communication skills.
• Experience maintaining electronic and physical records per policies.
• Ability to create task trackers, suspense systems, and workflows.
• Experience preparing meeting materials and detailed notes, with tracked actions.
• Proficient with Outlook, Word, Excel, PowerPoint, and collaboration tools.
• Ability to transform information from multiple sources into clear reports and materials.
• Excellent written and verbal communication; strong organization and problem-solving.

Responsibilities

• Provide direct, full-time executive and administrative support to senior Navy leadership at SSP Headquarters.
• Manage complex executive calendars, set priorities, coordinate meetings, and reschedule as needed.
• Coordinate domestic travel through DTS in accordance with Navy policies.
• Prepare professional correspondence and reports per Navy guidelines.
• Compose and edit complex executive correspondence for leadership review and signature.
• Maintain paper and electronic files per Navy records management requirements.
• Maintain branch records, archiving and accessibility per protocols.
• Process and track correspondence, mail, and official documentation.
• Use SMARTS/SEAS to support records management and workflow requirements.
• Develop trackers for high-priority tasks, suspense items, and deliverables.
• Monitor deadlines and follow up to ensure timely completion.
• Prepare reports and briefing materials for leadership decisions and oversight.
• Collect, organize, and respond to external inquiries with timely accuracy.
• Prepare briefing materials, presentations, and talking points from multiple sources.
• Coordinate meetings, prepare agendas, take notes, and track action items to completion.
• Disseminate approved information to stakeholders and document control.
• Support cross-branch information sharing and program alignment.
• Provide recommendations to leadership on processes and workflow improvements.
• Ensure activities comply with SSP security procedures and information assurance.
• Escort non-cleared personnel in secured areas as allowed by status and policy.

Skills

Executive support

DoD experience

Calendar management

Travel coordination

Professional correspondence

Records management

Meeting material prep

MS Office suite

Written and verbal comms

Independent decision making

Security-conscious handling

Education

AS degree

BA/BS preferred

Tools

Defense Travel System (DTS)

SMARTS/SEAS

Job description

US Federal Solutions seeks a Senior Executive Assistant to provide high-level support to the Navy’s Strategic Systems Programs Headquarters. You will independently manage executive calendars, travel, correspondence, records, meetings, and workflow coordination in a fast-paced, mission-focused environment.

The ideal candidate has SES-level or senior federal leadership support experience, strong judgment and discretion, and excellent written and verbal communication.