Senior Executive Assistant for NASA Programs

FEDSYNC; Merritt Island (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

FedSync seeks an Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across projects, programs, and events. The role requires independent work, handling multiple tasks, and executive-level support for senior leadership.

The position involves managing calendars, travel, and preparing briefing materials using MS Office, SharePoint, and Acrobat, while safeguarding confidential information per NASA standards. Collaboration with NASA centers and internal teams is essential.

Qualifications

• Proven executive assistant experience in a high-demand environment.
• Ability to work independently with minimal supervision; proactive, self-starting attitude.
• Strong customer service and stakeholder management skills.
• Excellent organizational and multitasking abilities with proven prioritization.

Responsibilities

• Provide executive office support including budgeting, personnel records, and payroll.
• Prepare briefing charts, presentations, and materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat.
• Serve as a primary point of contact for internal and external customers, ensuring effective communication.
• Manage complex calendars, organize meetings, and handle travel arrangements.
• Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency.
• Oversee the work of subordinate administrative staff to ensure smooth operations.
• Maintain confidentiality and safeguard sensitive and classified information per NASA standards.
• Coordinate personnel matters, including compliance, operating methods, and awards.
• Act as a liaison with other NASA centers and external organizations.
• Summarize lengthy documents and brief executive staff on routine and high-priority matters.
• Support the planning and execution of NASA programs, events, and special initiatives.
• Maintain proficiency in electronic records and presentation tracking systems.

Skills

Executive support

Organizational skills

Communication skills

Multitasking

Calendar management

Customer service

Team collaboration

Tools

Microsoft Office Suite

Microsoft Teams

WebEx

SharePoint

Job description

FedSync seeks an Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across projects, programs, and events. The role requires independent work, handling multiple tasks, and executive-level support for senior leadership.

The position involves managing calendars, travel, and preparing briefing materials using MS Office, SharePoint, and Acrobat, while safeguarding confidential information per NASA standards. Collaboration with NASA centers and internal teams is essential.