Executive Assistant III - NASA KSC

FEDSYNC; Merritt Island (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

FedSync seeks an Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across projects, programs, and events. The role requires independent work, handling multiple tasks, and executive-level support for senior leadership.

The position involves managing calendars, travel, and preparing briefing materials using MS Office, SharePoint, and Acrobat, while safeguarding confidential information per NASA standards. Collaboration with NASA centers and internal teams is essential.

Qualifications

• Proven executive assistant experience in a high-demand environment.
• Ability to work independently with minimal supervision; proactive, self-starting attitude.
• Strong customer service and stakeholder management skills.
• Excellent organizational and multitasking abilities with proven prioritization.

Responsibilities

• Provide executive office support including budgeting, personnel records, and payroll.
• Prepare briefing charts, presentations, and materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat.
• Serve as a primary point of contact for internal and external customers, ensuring effective communication.
• Manage complex calendars, organize meetings, and handle travel arrangements.
• Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency.
• Oversee the work of subordinate administrative staff to ensure smooth operations.
• Maintain confidentiality and safeguard sensitive and classified information per NASA standards.
• Coordinate personnel matters, including compliance, operating methods, and awards.
• Act as a liaison with other NASA centers and external organizations.
• Summarize lengthy documents and brief executive staff on routine and high-priority matters.
• Support the planning and execution of NASA programs, events, and special initiatives.
• Maintain proficiency in electronic records and presentation tracking systems.

Skills

Executive support

Organizational skills

Communication skills

Multitasking

Calendar management

Customer service

Team collaboration

Tools

Microsoft Office Suite

Microsoft Teams

WebEx

SharePoint

Job description

About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

FedSync is seeking a highly organized and proactive Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across various projects, programs, and events. The ideal candidate will have a proven ability to provide executive-level administrative support, work independently, and manage multiple tasks in a fast-paced environment. This role includes working closely with senior leadership and contributing to the overall success of NASA's mission.

Key Responsibilities:

• Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll.
• Perform independent research and prepare briefing charts, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat.
• Serve as a key point of contact for internal and external customers, ensuring effective communication and coordination.
• Manage complex calendars, organize meetings, and handle travel arrangements.
• Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency.
• Oversee the work of subordinate administrative staff to ensure smooth and efficient office operations.
• Maintain confidentiality and safeguard sensitive and classified information in accordance with NASA standards.
• Coordinate personnel matters, including compliance, operating methods, and awards.
• Act as a liaison with other NASA centers (e.g., NASA HQ, JSC, MSFC) and external organizations.
• Summarize lengthy documents and briefs executive staff on routine and high-priority matters.
• Support the planning and execution of various NASA programs, events, and special initiatives.
• Maintain proficiency in electronic records and presentation tracking systems.

Qualifications:

• Proven experience providing executive assistant support in a high-demand environment.
• Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial.
• Strong customer service skills with a focus on internal and external stakeholders at all levels.
• Excellent organizational and multitasking abilities, with a proven record of managing competing priorities.
• Proficient in Microsoft Office Suite, Microsoft Teams, WebEx, and SharePoint.
• Experience managing complex calendars and tracking multiple schedules.
• Strong written and oral communication skills, with attention to detail in all forms of documentation.
• Ability to exercise good judgment, especially when addressing urgent calendar changes or issues.
• Skilled in problem-solving and providing solutions to administrative challenges.
• Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes.
• Knowledge of NASA protocols and procedures related to classified and controlled information is a plus.

Additional Requirements:

• Flexible work schedule, including availability for nights, weekends, and holidays as needed.
• Ability to work onsite with a high degree of productivity and professionalism.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.