Administrative Assistant - NASA SSC

FEDSYNC; Kiln (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

FedSync is seeking a highly skilled full-time Administrative Assistant to support the executive staff at NASA Stennis Space Center. The role includes managing office operations, budgeting, personnel records, payroll, and ensuring responsive service delivery in a fast-paced environment.

The ideal candidate will work independently, demonstrate expertise in administrative functions, and serve as a professional representative for the office, handling calendars, travel, and complex scheduling with

Qualifications

• US Citizenship required.
• High School diploma or higher; or a minimum of 6 years of equivalent professional experience.
• Proficient in SSC administrative processes and inter-Center activities.

Responsibilities

• Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
• Manage calendars, travel coordination, and correspondence tracking.
• Prepare briefing materials and presentations.
• Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and meetings.

Skills

Communication

Organization

Teamwork

Problem solving

Education

High School diploma

Tools

Microsoft Office

Outlook

SharePoint

Office 365

Job description

About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

FedSync is seeking a highly skilled full-time Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Stennis Space Center (SSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment.

Key Responsibilities:

• Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
• Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables.
• Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination.
• Support the Directorate Executive staff with various projects, programs, and events.
• Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes.
• Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information.
• Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues.
• Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings.
• Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail.

Qualifications:

• US Citizenship Required.
• Education: High School diploma or higher; or a minimum of 6 years of equivalent professional experience.
• Proficient in media credentialing systems and Facilities Management.
• Skilled in administrative support with a strong understanding of SSC administrative processes and inter-Center activities.
• Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies.
• Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team.
• Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information.

Additional Requirements:

• Ability to work onsite with a flexible schedule, including nights, weekends, and holidays.
• Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.