Senior Exec Admin: High-Level Meetings

FedSync; Brook Park (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

FedSync in the United States seeks a highly organized Administrative Support Specialist to back directorate-level meetings and the Environmental Management Division. The role requires confidentiality, discretion, and the ability to manage competing priorities for NASA leadership and customers.

You will coordinate meetings, prepare agendas, capture precise minutes, handle correspondence, and support travel, records, and document control across NASA systems such as EVAMS, Micropurchasing, Event

Qualifications

• Minimum 7 years of progressively responsible experience in an administrative or professional office environment.
• Experience providing direct administrative support to senior-level management, executives, or organizational leadership is highly preferred.
• Demonstrated experience supporting high-level meetings, including capturing, organizing, transcribing, editing, and preparing meeting minutes.

Responsibilities

• Provide comprehensive administrative and meeting support for FURrB, FMR, and Risk Management meetings.
• Schedule meetings, reserve locations, distribute invitations and information.
• Maintain distribution lists and ensure stakeholders are included.
• Develop and distribute meeting agendas and coordinate updates.
• Collect, format, and distribute presentation materials and documentation.
• Coordinate meeting logistics and provide audiovisual support.
• Track attendance, decisions, actions, and follow-ups.
• Capture accurate meeting minutes for senior-level meetings.

Skills

Administrative support

Meeting minutes

Communication

Organization

Confidentiality

Education

High School diploma

Tools

Microsoft Office

SharePoint

Teams

Adobe Acrobat

Outlook

Job description

FedSync in the United States seeks a highly organized Administrative Support Specialist to back directorate-level meetings and the Environmental Management Division. The role requires confidentiality, discretion, and the ability to manage competing priorities for NASA leadership and customers.

You will coordinate meetings, prepare agendas, capture precise minutes, handle correspondence, and support travel, records, and document control across NASA systems such as EVAMS, Micropurchasing, Event