Senior Executive Assistant for Finance, Legal & HR

Charlotte Pipe; Charlotte (NC); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Charlotte Pipe is seeking an Administrative Assistant to provide comprehensive support to executives in Finance, Legal, and Human Resources. The role focuses on coordinating meetings, maintaining records, preparing documents, and assisting with special projects to ensure efficient day-to-day operations.

The ideal candidate is highly organized, detail-oriented, professional, and capable of handling confidential information with discretion, while collaborating across multiple departments to meet

Qualifications

• Three or more years of administrative or office support experience preferred.
• Experience supporting Finance, Legal, or Human Resources functions is a plus.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively with different departments.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and a customer-service-oriented approach.

Responsabilités

• Provide day-to-day administrative support to Finance, Legal, and Human Resources leadership.
• Coordinate meetings, manage calendars, schedule appointments, and prepare meeting materials.
• Prepare, format, proofread, and maintain documents, presentations, reports, and correspondence.
• Coordinate travel arrangements and process expense reports as needed.
• Maintain organized electronic and physical files, records, and departmental documentation.
• Assist with special projects, internal communications, and other administrative initiatives.
• Serve as a point of contact for routine departmental requests and coordinate follow-up items.
• Provide note taking and summary of action items to the executive for department and other material meetings.

Connaissances

Organizational skills

Attention to detail

Communication skills

Time management

Problem-solving

Dependability

Team collaboration

Outils

Microsoft Office

Excel

Outlook

PowerPoint

Word

Description du poste

Charlotte Pipe is seeking an Administrative Assistant to provide comprehensive support to executives in Finance, Legal, and Human Resources. The role focuses on coordinating meetings, maintaining records, preparing documents, and assisting with special projects to ensure efficient day-to-day operations.

The ideal candidate is highly organized, detail-oriented, professional, and capable of handling confidential information with discretion, while collaborating across multiple departments to meet