Executive Assistant

Apex North; Charlotte (NC); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) with matching

Training programs and workshops

Career advancement opportunities

Job summary

Apex North LLC. in Charlotte, NC, is seeking an Executive Assistant for a full-time role. The position offers a salary range of $38,000 to $47,821 per year with comprehensive health benefits and a 401(k) plan.

You will support the executive leadership team with calendars, travel, reports, and confidential document handling. You will collaborate with marketing, sales, and customer service teams to ensure smooth operations and opportunities for professional growth through training and mentorship.

Qualifications

• Bachelor's degree in a related field.
• Minimum of 3 years in an executive assistant or similar role.
• Strong organizational, time management and multitasking abilities.
• Excellent communication and interpersonal skills; able to build rapport.
• Proficiency in MS Office, especially Outlook, Word and Excel.
• Experience with financial software is a plus.

Responsibilities

• Provide high-level administrative support to the executive leadership team, including scheduling, travel arrangements, and event coordination.
• Assist in preparing and presenting executive reports, presentations, and briefings.
• Manage and maintain the executive's calendars, ensuring all appointments are accurately recorded and communicated.
• Maintain and update the executive's files and documents, ensuring they are organized and easily accessible.
• Coordinate with internal departments and external vendors to facilitate smooth operations and project execution.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation of meeting agendas, minutes, and follow-up actions.
• Provide excellent customer service to internal and external stakeholders.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Independent and team work

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

Financial software

Job description

Apex North, a leading financial technology company in Charlotte, NC, is seeking a dedicated Executive Assistant for a FULL_TIME position. The role offers a competitive salary range of $38,000 - $47,821 and a collaborative work environment.

As an Executive Assistant, you will support the executive leadership team by managing schedules, coordinating meetings, and handling administrative tasks. You will also assist with travel arrangements, prepare reports, and maintain confidential documents.

You will work in a dynamic team environment in Charlotte, NC, collaborating with various departments such as marketing, sales, and customer service to ensure seamless operations. The workplace fosters innovation by encouraging employees to share ideas and implement new strategies, and it encourages professional growth by providing opportunities for training, mentorship, and career advancement. The team environment is supportive and inclusive, with a focus on open communication and mutual respect. The workplace values diversity and is committed to creating an equitable and welcoming environment for all employees.

The salary range for this position is between $38,000 and $47,821 per year, providing a competitive compensation package. Employees can also benefit from comprehensive health insurance plans that cover medical, dental, and vision care. Additionally, the company offers retirement plans, including a 401(k) with a matching contribution, to help employees save for their future. For professional growth, the position includes access to various training programs and workshops, as well as opportunities for career advancement within the organization. These benefits aim to support the overall well-being and success of the employees.

To be successful in this role, you should have excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite. Experience in a similar administrative role is preferred.

Responsibilities:

• Provide high-level administrative support to the executive leadership team, including scheduling, travel arrangements, and event coordination.
• Assist in preparing and presenting executive reports, presentations, and briefings.
• Manage and maintain the executive's calendars, ensuring all appointments are accurately recorded and communicated.
• Maintain and update the executive's files and documents, ensuring they are organized and easily accessible.
• Coordinate with internal departments and external vendors to facilitate smooth operations and project execution.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation of meeting agendas, minutes, and follow-up actions.
• Provide excellent customer service to internal and external stakeholders.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in an executive assistant role or a similar administrative position.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal skills, with the ability to build rapport with executives and other stakeholders.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience with financial software and tools is a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and commitment to maintaining confidentiality.