Corporate Finance Administrator

Prestige Staffing; Charlotte (NC); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement savings

Tuition reimbursement

Bonus opportunities

Profit sharing

Job summary

Prestige Staffing partners with a Fortune 500 company to fill a Finance Administrative Assistant role in Charlotte, NC. The position focuses on coordinating administrative activities, maintaining documentation, tracking submissions and facilitating cross-department communication.

The ideal candidate will be proactive, dependable and able to manage multiple priorities in a fast-paced corporate environment. Prior accounting experience is not required, with preference for administrative office

Qualifications

• Previous experience in an administrative, office support, executive assistant, departmental coordination or professional business environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, prioritize deadlines and follow through on requests.
• Proactive problem-solving with urgency and accountability.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Ability to work independently while supporting a collaborative team.

Responsibilities

• Provide day-to-day administrative support to the corporate finance and accounting department.
• Coordinate and track monthly submissions from various business divisions, following up to ensure timely completion.
• Organize, maintain and file departmental documentation, financial records and supporting workpapers.
• Assist with organizing and maintaining documentation related to external financial reporting and regulatory filings.
• Create and maintain spreadsheets, correspondence, presentations and departmental records.
• Assist with providing employees access to various systems and applications.
• Coordinate team meetings, lunches, company events and off-site meetings.
• Maintain office supplies and shared departmental resources.
• Assist with special projects and additional administrative responsibilities as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Excel

Independent with team

Education

Associate's degree

Bachelor's degree

Tools

Word

Outlook

Job description

A well-established Fortune 500 company is seeking a detail-oriented and highly organized Finance Administrative Assistant to support its corporate finance and accounting department. This individual will play an important role in coordinating administrative activities, maintaining documentation, tracking submissions and facilitating communication across various departments and business divisions.

This is an administrative-focused position that requires strong organizational skills, attention to detail and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate is proactive, dependable and comfortable following up with multiple stakeholders to ensure information is collected and deadlines are met.

Prior accounting or bookkeeping experience is not required. Candidates with a strong administrative, executive assistant, office coordination or departmental support background are encouraged to apply.

Key Responsibilities

• Provide day-to-day administrative support to the corporate finance and accounting department.
• Coordinate and track monthly submissions from various business divisions, following up with internal contacts to ensure timely completion.
• Organize, maintain and file departmental documentation, financial records and supporting workpapers.
• Assist with organizing and maintaining documentation related to external financial reporting and regulatory filings.
• Create and maintain spreadsheets, correspondence, presentations and departmental records.
• Assist with providing employees access to various systems and applications.
• Coordinate team meetings, lunches, company events and off-site meetings.
• Maintain office supplies and shared departmental resources.
• Assist with special projects and additional administrative responsibilities as needed.

Qualifications

• Previous experience in an administrative, office support, executive assistant, departmental coordination or professional business environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, prioritize competing deadlines and follow through on outstanding requests.
• Proactive approach to problem-solving with a strong sense of urgency and accountability.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Ability to work independently while supporting a collaborative team environment.

Preferred Qualifications

• Associate's or bachelor's degree in business, finance, accounting or a related field.
• Experience supporting a corporate department or working in a large organizational environment.
• Experience coordinating information and gathering documentation from multiple departments or stakeholders.
• Familiarity with financial documentation, reporting processes or document management systems.
• Intermediate to advanced Microsoft Excel skills.

Compensation & Schedule

• Hours: 40 hours per week, with occasional overtime opportunities, primarily around year-end.
• Location: South Park area of Charlotte, NC.
• Work Arrangement: Onsite five days per week during the initial training period. Following training, the schedule transitions to four days onsite and one day remote per week.
• Additional Compensation: Eligible for company performance-based bonuses and profit sharing.
• Comprehensive benefits package including medical, dental and vision coverage, retirement savings, tuition reimbursement and more.