Executive Admin Specialist: Finance, Legal & HR Support

Charlotte Pipe and Foundry Company; Charlotte (NC); On-site; USD 42,000 - 66,000; Full time

Job summary

Charlotte Pipe and Foundry Company is seeking an experienced administrative professional to support Finance, Legal, and Human Resources in daily operations. You will manage calendars, organize meetings, and prepare reports, presentations, and correspondence with meticulous attention to detail.

In this on-site role in Charlotte, NC, you will coordinate travel, process expense reports, maintain filing systems, and assist with special projects and internal communications, enabling leadership to

Qualifications

• 3+ years of administrative or office support experience preferred.
• Experience supporting Finance, Legal, or HR functions is highly desirable.
• Proficiency in Microsoft Office Suite and strong written/verbal communication.
• Excellent organizational and time-management skills.
• Strong attention to detail and discretion with confidential information.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to Finance, Legal, and Human Resources leadership.
• Manage calendars, coordinate meetings, schedule appointments, and prepare meeting materials.
• Create, format, proofread, and maintain reports, presentations, correspondence, and other business documents.
• Coordinate travel arrangements and process expense reports as needed.
• Maintain organized electronic and physical filing systems, records, and departmental documentation.
• Assist with special projects, internal communications, and administrative initiatives.
• Serve as a key point of contact for departmental requests and follow‑up activities.
• Take meeting notes, prepare summaries, and track action items for leadership meetings and other critical business discussions.
• Assist with processing invoices, expense reports, purchase orders, and related financial documentation.
• Prepare, format, organize, and maintain contracts, policies, legal documents, and correspondence.
• Support HR reporting, data entry, recordkeeping, and routine departmental tracking activities.

Skills

Administrative excellence

Written and verbal communication

Organizational skills

Time management

Confidentiality

Customer-service mindset

Multitasking

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Charlotte Pipe and Foundry Company is seeking an experienced administrative professional to support Finance, Legal, and Human Resources in daily operations. You will manage calendars, organize meetings, and prepare reports, presentations, and correspondence with meticulous attention to detail.

In this on-site role in Charlotte, NC, you will coordinate travel, process expense reports, maintain filing systems, and assist with special projects and internal communications, enabling leadership to