Executive Assistant, Capital Markets – Global Travel

ICONIQ; New York (NY); Presencial; USD 120.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) matching

Wellness stipend

Hybrid work stipend

Tuition reimbursement

Certifications support

Smart-casual dress code

Descripción de la vacante

ICONIQ Capital is seeking an experienced Executive Assistant to support senior leaders within the Capital Markets team in New York. The role focuses on calendar management across time zones, international travel, meeting coordination, and data capture in Salesforce, while upholding discretion and high professionalism.

You will contribute to project work, support expense processes, and engage with colleagues across the firm, including the London office, in a fast-paced environment.

Formación

• 5+ years of executive support in fast-paced environments.
• Experience supporting senior leaders in VC/PE or finance.
• Excellent communication and relationship-building skills.
• Strong organizational and time-management abilities.
• High integrity and discretion with confidential information.
• Proficiency with Microsoft Office; Salesforce experience preferred.
• Familiarity with AI tools to boost productivity.

Responsabilidades

• Manage multiple complex, high-volume calendars across several time zones.
• Coordinate domestic and international travel with attention to detail.
• Plan and coordinate internal and external meetings and events.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives' needs to ensure smooth day-to-day priorities.
• Provide administrative support on team initiatives and special projects.
• Maintain professionalism, discretion, and responsiveness, including occasional after-hours support.

Conocimientos

Executive support

Communication

Organizational skills

Discretion & integrity

Microsoft Office

Salesforce

AI tool familiarity

Herramientas

Salesforce

Microsoft Office

Descripción del empleo

ICONIQ Capital is seeking an experienced Executive Assistant to support senior leaders within the Capital Markets team in New York. The role focuses on calendar management across time zones, international travel, meeting coordination, and data capture in Salesforce, while upholding discretion and high professionalism.

You will contribute to project work, support expense processes, and engage with colleagues across the firm, including the London office, in a fast-paced environment.