Senior Executive Assistant — Complex Calendars & Travel

National Football League (NFL); New York (NY); On-site; USD 95,000 - 120,000; Full time

Job summary

The National Football League (NFL) seeks an Executive Assistant to support two senior executives in a fast-paced, high-visibility environment in New York. You will manage complex calendars, prepare meetings, coordinate travel, and handle communications with discretion and professionalism.

Responsibilities include coordinating domestic and international travel, preparing agendas and materials, and acting as a trusted liaison with internal and external stakeholders while safeguarding information

Qualifications

• At least 4+ years of administrative or executive assistant experience supporting a senior-level executive.
• Significant proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong technology skills, including PC/Mac environments and mobile devices.
• Experience handling sensitive and confidential information with discretion and professionalism.
• Ability to manage complex calendars, meetings, travel, communications, and competing priorities.
• Strong written, verbal, interpersonal, organizational, and time-management skills.
• Demonstrated sound judgment, problem solving with limited supervision.
• Strong attention to detail and project-management capabilities.

Responsibilities

• Manage complex, frequently changing executive calendars across time zones and resolve scheduling conflicts.
• Anticipate executives' day-to-day needs and priorities and address scheduling issues or follow-up needs.
• Coordinate meetings with agendas, briefing materials, and logistics for attendees and rooms.
• Plan and coordinate complex domestic and international travel with itineraries.
• Serve as a trusted liaison among executives, direct reports, and internal/external stakeholders.
• Manage executive communications, draft memos and reports, and prioritize time-sensitive matters.
• Exercise independent judgment and maintain confidentiality when executives are unavailable.
• Coordinate large meetings and activities, ensuring materials, tech, and facilities are ready.
• Process invoices and expenses in Concur and maintain contact information accurately.
• Maintain awareness of sports business developments and department priorities.
• Build partnerships with assistants, facilities, travel, IT, and security teams.
• Provide additional admin and project support as needed.

Skills

Calendar management

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Discretion and confidentiality

Interpersonal skills

Organization and time management

Independent judgment

Project management

Education

Bachelors degree

Tools

Concur

Job description

The National Football League (NFL) seeks an Executive Assistant to support two senior executives in a fast-paced, high-visibility environment in New York. You will manage complex calendars, prepare meetings, coordinate travel, and handle communications with discretion and professionalism.

Responsibilities include coordinating domestic and international travel, preparing agendas and materials, and acting as a trusted liaison with internal and external stakeholders while safeguarding information