Executive Assistant & Operations Support

National Football League (NFL); New York (NY); On-site; USD 41,328 - 55,104; Full time

Job summary

The National Football League (NFL) is seeking an experienced administrative professional to support three Senior Vice Presidents with daily administrative and core operational tasks. The role focuses on driving efficiency and productivity across executive leads and their teams.

Onsite work at an NFL office or stadium is required; there is no remote or hybrid option. The ideal candidate will manage calendars, travel, expense reporting, and cross‑department communications, while handling

Qualifications

• Experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or EA capacity.
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.
• Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.

Responsibilities

• Coordinate and schedule meetings and conference calls.
• Manage calendars across different time zones.
• Create and distribute agendas.
• Answer and route telephone calls and incoming mail.
• Arrange and manage travel schedules and travel expenses.
• Track and process P-Card transactions and expenses.
• Prepare meeting materials and presentations.
• Create templates for letters and memos.
• Track and maintain department inventory and materials.
• Process invoices, setup new vendors, and other financial system operations.
• Create templated agreements and route contracts through Docusign.
• Process staffing and credential needs for events and meetings.
• Write and issue correspondence to key partners, NFL clubs, vendors, and fans.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Education

Four-year college degree

Tools

DocuSign

Job description

The National Football League (NFL) is seeking an experienced administrative professional to support three Senior Vice Presidents with daily administrative and core operational tasks. The role focuses on driving efficiency and productivity across executive leads and their teams.

Onsite work at an NFL office or stadium is required; there is no remote or hybrid option. The ideal candidate will manage calendars, travel, expense reporting, and cross‑department communications, while handling