Executive Administrative Assistant to Senior VPs

Stadium Scene; New York (NY); On-site; USD 40,000 - 57,000; Full time

Job summary

NFL is seeking an experienced Administrative Assistant to provide high-level support to three Senior Vice Presidents. The role covers calendar management, meeting prep, travel arrangements, expense reporting, and project coordination, with discretion handling confidential information and coordinating with internal and external partners.

Key responsibilities include managing complex schedules across time zones, preparing agendas and materials, arranging international travel, and acting as a

Qualifications

• At least 4+ years of prior administrative/executive assistant experience for senior-level executives.
• Significant experience working in Microsoft Outlook, Excel, Word and PowerPoint required.
• Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, and Google products. The ability to type fast and efficiently is a plus.

Responsibilities

• Manage complex and ever-changing day-to-day schedules of the SVPs via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
• Anticipate all needs of the executives by thinking and working proactively with a one-step-ahead mentality throughout the day in terms of meeting prep, arising issues and new developments.
• Prepare for meetings and appointments by creating agendas and other pertinent materials, preparing conference rooms and audio/visual needs and securing external guests when applicable.
• Provide high-level administrative support to executives including answering phones, coordinating/preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements which include international, etc.
• Serve as liaison between the SVPs and key stakeholders.

Skills

Interpersonal skills

Phone etiquette

Discretion handling confidential info

Attention to detail

Organizational skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

NFL is seeking an experienced Administrative Assistant to provide high-level support to three Senior Vice Presidents. The role covers calendar management, meeting prep, travel arrangements, expense reporting, and project coordination, with discretion handling confidential information and coordinating with internal and external partners.

Key responsibilities include managing complex schedules across time zones, preparing agendas and materials, arranging international travel, and acting as a