Senior Executive Assistant: Calendar & Travel Pro

RRD; Wheeling (WV); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid time off

Life insurance

Parental leave

Tuition assistance

Job summary

RRD, a leader in marketing, packaging and business services, is seeking an Executive Assistant in Wheeling, WV. The role offers white-glove support to senior professionals, managing calendars, travel, expense reports, and multiple administrative tasks in a fast-paced environment.

The position requires 5+ years of executive support, strong MS Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Associate degree or higher preferred; commensurate experience considered.
• 5+ years of executive-level support experience.
• Excellent calendar management with complex meetings.
• Advanced MS Office skills; able to troubleshoot relevant software.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Provide white-glove executive support to assigned professionals.
• Manage calendars and coordinate complex meetings and travel.
• Book multi-leg international trips and prepare itineraries.
• Answer phones, emails, and handle client communications professionally.
• Maintain logs and tracking for administrative tasks.
• Ensure accuracy and completion of job tickets and requests.
• Assist in training Admin staff and develop process maps.
• Interact with clients professionally in person or remotely.

Skills

Calendar management

Travel bookings

Data entry

Confidential data

Multi-tasking

Communications

Education

Associate degree or higher

Tools

MS Office

Job description

RRD, a leader in marketing, packaging and business services, is seeking an Executive Assistant in Wheeling, WV. The role offers white-glove support to senior professionals, managing calendars, travel, expense reports, and multiple administrative tasks in a fast-paced environment.

The position requires 5+ years of executive support, strong MS Office skills, and the ability to handle confidential information with discretion.