Senior Executive Assistant to C‑Suite | Calendar & Travel

Eccalon LLC; Hanover (MD); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Eccalon LLC is seeking an Executive Assistant to provide high-level administrative support to senior leadership in Hanover, MD. The role requires discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

You will handle complex calendars, coordinate meetings across locations and time zones, arrange domestic and international travel, prepare briefing materials, and manage confidential information with diligence.

Formación

• 3+ years of experience supporting senior executives or leadership teams.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to work independently and proactively anticipate executive needs.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and virtual meeting tools.
• Ability to adapt quickly in a dynamic, fast-changing environment.
• Experience supporting C-suite or executive leadership.
• Experience coordinating across multiple locations or time zones.

Responsabilidades

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership.
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation.
• Prepare briefing materials, presentations, reports, and meeting notes.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Process expense reports and reconcile corporate credit cards.
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through.
• Support cross-functional communication and coordination across teams and departments.
• Assist with special projects and additional administrative duties as assigned.

Conocimientos

Calendar management

Executive support

Communication skills

Discretion & judgment

Time management

Herramientas

Microsoft Office

Virtual meeting tools

Descripción del empleo

Eccalon LLC is seeking an Executive Assistant to provide high-level administrative support to senior leadership in Hanover, MD. The role requires discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

You will handle complex calendars, coordinate meetings across locations and time zones, arrange domestic and international travel, prepare briefing materials, and manage confidential information with diligence.