Senior Executive Assistant: Calendar, Travel & Exec Support

Blackstone; New York (NY); On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Health benefits

PTO

Life insurance

401(k)

Bonuses

Equity

Job summary

Blackstone seeks an experienced Executive Assistant to manage highly complex calendars, coordinate domestic and international travel, and serve as a gatekeeper for senior stakeholders. You will prepare detailed itineraries, compile travel packets, and ensure expense reports are accurate and policy-compliant.

The role requires discretion, exceptional organization, and the ability to thrive in a fast-paced environment while supporting a range of ad-hoc projects and cross-functional teams in New

Qualifications

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalated.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Responsibilities

• Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
• Coordinating meetings and calls across multiple stakeholders, demonstrating flexibility and responsiveness to frequent changes and shifting priorities.
• Distributing weekly calendar summaries with strategic recommendations, ensuring alignment with Senior Managing Directors preferences.
• Arranging and managing intensive domestic and international travel, including maintaining detailed travel spreadsheets and preparing comprehensive trip packets.
• Providing detailed itineraries and ensuring all travel logistics are planned, communicated, and executed flawlessly.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Supporting a wide range of ad-hoc and special projects as needed.

Skills

Calendar management

Gatekeeping

Communication

Adaptability

Confidentiality

Attention to detail

Ownership

Stakeholder interaction

Tools

Microsoft Office

Concur

Job description

Blackstone seeks an experienced Executive Assistant to manage highly complex calendars, coordinate domestic and international travel, and serve as a gatekeeper for senior stakeholders. You will prepare detailed itineraries, compile travel packets, and ensure expense reports are accurate and policy-compliant.

The role requires discretion, exceptional organization, and the ability to thrive in a fast-paced environment while supporting a range of ad-hoc projects and cross-functional teams in New