Senior Executive Assistant & Calendar Strategist

Reyes Holdings; Illinois; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement benefits

Health screenings

Job summary

Reyes Holdings is seeking an experienced executive assistant to support the Senior Leadership Team at our Rosemont office. The role focuses on calendar management, scheduling, and facilitating meetings and events with precision and discretion.

The ideal candidate has a strong background in executive support, excellent communication skills, and the ability to anticipate needs and resolve issues proactively. This on-site role offers comprehensive benefits and opportunities within a dynamic

Qualifications

• Bachelor's degree with 7+ years of related experience or HS diploma with 10+ years of related experience.
• Experience supporting senior leadership or executives is preferred.

Responsibilities

• Serve as the primary contact for office facilities, supplies, and snack/beverage coordination.
• Manage Senior Leadership Team calendars, prioritize requests, resolve conflicts, and protect time.
• Anticipate needs and resolve scheduling or travel disruptions with sound judgment.
• Draft and format executive presentations, reports, and communications.
• Coordinate meetings, venues, catering, AV, agendas, attendees, and on-site support.
• Prepare briefing materials to ensure executives are fully prepared for meetings.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Communication

Education

Bachelor's degree

High School Diploma/GED

Tools

Microsoft Office

Job description

Reyes Holdings is seeking an experienced executive assistant to support the Senior Leadership Team at our Rosemont office. The role focuses on calendar management, scheduling, and facilitating meetings and events with precision and discretion.

The ideal candidate has a strong background in executive support, excellent communication skills, and the ability to anticipate needs and resolve issues proactively. This on-site role offers comprehensive benefits and opportunities within a dynamic