Executive Assistant Administrative/Clerical/Office Support Rosemont, Illinois, United States See Details

Reyes Holdings; Illinois; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement benefits

Health screenings

Job summary

Reyes Holdings is seeking an experienced executive assistant to support the Senior Leadership Team at our Rosemont office. The role focuses on calendar management, scheduling, and facilitating meetings and events with precision and discretion.

The ideal candidate has a strong background in executive support, excellent communication skills, and the ability to anticipate needs and resolve issues proactively. This on-site role offers comprehensive benefits and opportunities within a dynamic

Qualifications

• Bachelor's degree with 7+ years of related experience or HS diploma with 10+ years of related experience.
• Experience supporting senior leadership or executives is preferred.

Responsibilities

• Serve as the primary contact for office facilities, supplies, and snack/beverage coordination.
• Manage Senior Leadership Team calendars, prioritize requests, resolve conflicts, and protect time.
• Anticipate needs and resolve scheduling or travel disruptions with sound judgment.
• Draft and format executive presentations, reports, and communications.
• Coordinate meetings, venues, catering, AV, agendas, attendees, and on-site support.
• Prepare briefing materials to ensure executives are fully prepared for meetings.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Communication

Education

Bachelor's degree

High School Diploma/GED

Tools

Microsoft Office

Job description

Must be able to work Monday through Thursday at our Rosemont office.

Position Responsibilities:

• Serve as the primary point of contact for office facilities and building-related issues, coordinate snack and beverage replenishment, UPS services, and office supply ordering
• Serve as primary gatekeeper to assigned Senior Leadership Team calendars independently prioritizing requests, resolving conflicts, and making scheduling decisions to protect time, ensure preparedness, and balance professional and personal commitments in alignment with executive preferences and business priorities
• Anticipate needs, risks, and conflicts in advance; proactively resolve issues such as schedule changes, travel disruptions, or competing priorities, using judgement to determine when executive input is required
• Draft and format presentations, reports, and communications on behalf of the Executives as appropriate, exercising sound judgment on tone, content and accuracy while escalating critical or time-sensitive issues as needed
• Support the planning and execution of logistics for meetings, offsites, and events hosted or attended by the Senior Leadership Team, including venue and hotel sourcing, catering, AV, agendas, attendee coordination, access credentials, and on-site support
• Prepare Senior Leadership Team for meetings by proactively compiling, researching, and synthesizing, background information into clear, concise briefing materials to ensure the Senior Leadership team members are fully prepared in advance
• Other duties as assigned

Required Education and Experience:

• Bachelor's Degree and 7 plus years of related experience or High School Diploma/General Education Degree (GED) and 10 plus years of specific experience.

Preferred Education and Experience:

• Bachelor's Degree

Benefits

At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes Medical, Dental, Vision coverage, Paid Time Off, Retirement Benefits, and complimentary Health Screenings.

Equal Opportunity Employee & Physical Demands

Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening

Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency

Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.