Senior Executive Assistant & Calendar Mastermind

Reyes Holdings; Rosemont (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement benefits

Health screenings

Job summary

Reyes Holdings in Rosemont, IL, is seeking an experienced Executive Assistant to support the Senior Leadership Team. You will manage calendars, coordinate meetings and travel, prepare briefs, and handle confidential communications to keep executives prepared and productive.

This role requires a Bachelor's degree with 7+ years of related experience (or a GED with 10+ years), a professional, proactive approach, and the ability to anticipate needs and resolve conflicts.

Qualifications

• Bachelor's Degree and 7+ years of related experience or GED with 10+ years in a similar role.
• Experience supporting Senior Leadership Team and handling confidential information.
• Strong communications and calendar-management skills.

Responsibilities

• Serve as the primary point of contact for office facilities and scheduling.
• Coordinate calendar priorities, travel, meetings, and event logistics for executives.
• Draft and format presentations, reports, and communications for Executives.
• Prepare briefing materials to keep Senior Leadership Team fully prepared.
• Support logistics for meetings, offsites, and events, including venue and catering.
• Escalate critical issues and resolve conflicts with sound judgment.
• Other duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Briefing materials

Meeting logistics

Communication

Education

Bachelor's Degree

GED / High School Diploma

Job description

Reyes Holdings in Rosemont, IL, is seeking an experienced Executive Assistant to support the Senior Leadership Team. You will manage calendars, coordinate meetings and travel, prepare briefs, and handle confidential communications to keep executives prepared and productive.

This role requires a Bachelor's degree with 7+ years of related experience (or a GED with 10+ years), a professional, proactive approach, and the ability to anticipate needs and resolve conflicts.