Executive Assistant

Reyes Holdings; Rosemont (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement benefits

Health screenings

Job summary

Reyes Holdings in Rosemont, IL, is seeking an experienced Executive Assistant to support the Senior Leadership Team. You will manage calendars, coordinate meetings and travel, prepare briefs, and handle confidential communications to keep executives prepared and productive.

This role requires a Bachelor's degree with 7+ years of related experience (or a GED with 10+ years), a professional, proactive approach, and the ability to anticipate needs and resolve conflicts.

Qualifications

• Bachelor's Degree and 7+ years of related experience or GED with 10+ years in a similar role.
• Experience supporting Senior Leadership Team and handling confidential information.
• Strong communications and calendar-management skills.

Responsibilities

• Serve as the primary point of contact for office facilities and scheduling.
• Coordinate calendar priorities, travel, meetings, and event logistics for executives.
• Draft and format presentations, reports, and communications for Executives.
• Prepare briefing materials to keep Senior Leadership Team fully prepared.
• Support logistics for meetings, offsites, and events, including venue and catering.
• Escalate critical issues and resolve conflicts with sound judgment.
• Other duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Briefing materials

Meeting logistics

Communication

Education

Bachelor's Degree

GED / High School Diploma

Job description

Must be able to work Monday through Thursday at our Rosemont office.

Position Responsibilities:

• Serve as the primary point of contact for office facilities and building-related issues, coordinate snack and beverage replenishment, UPS services, and office supply ordering
• Serve as primary gatekeeper to assigned Senior Leadership Team calendars independently prioritizing requests, resolving conflicts, and making scheduling decisions to protect time, ensure preparedness, and balance professional and personal commitments in alignment with executive preferences and business priorities
• Anticipate needs, risks, and conflicts in advance; proactively resolve issues such as schedule changes, travel disruptions, or competing priorities, using judgement to determine when executive input is required
• Draft and format presentations, reports, and communications on behalf of the Executives as appropriate, exercising sound judgment on tone, content and accuracy while escalating critical or time-sensitive issues as needed
• Support the planning and execution of logistics for meetings, offsites, and events hosted or attended by the Senior Leadership Team, including venue and hotel sourcing, catering, AV, agendas, attendee coordination, access credentials, and on-site support
• Prepare Senior Leadership Team for meetings by proactively compiling, researching, and synthesizing, background information into clear, concise briefing materials to ensure the Senior Leadership team members are fully prepared in advance
• Other duties as assigned

Required Education and Experience:

• Bachelor's Degree and 7 plus years of related experience or High School Diploma/General Education Degree (GED) and 10 plus years of specific experience.

Preferred Education and Experience:

• Bachelor's Degree

Benefits

At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes Medical, Dental, Vision coverage, Paid Time Off, Retirement Benefits, and complimentary Health Screenings.

Equal Opportunity Employee & Physical Demands

Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening

Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency

Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.