Executive Assistant for Leaders: Calendar, Travel, Events

Capital One; New York (NY); On-site; USD 103,000 - 118,000; Full time

Job summary

Capital One is seeking an experienced Executive Assistant to support an executive and their team in New York, NY. You will manage calendars, coordinate meetings and events, and handle travel arrangements with discretion in a fast-paced environment.

The role requires 3+ years in administration, strong MS Office or Google Suite skills, and a collaborative, proactive approach. Excellent communication and organizational abilities are essential for success.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 3 years of Administrative experience.
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Serve as gatekeeper and central point of contact for the executive and team.
• Manage daily calendars with flexibility for last‑minute changes.
• Arrange meetings, reserve rooms, arrange catering, AV and other services.
• Organize travel and prepare expense reports using Capital One systems.
• Mentor other administrative staff and model outstanding customer service.

Skills

Calendar management

Meeting & event planning

Video conferencing (Zoom/Skype)

Microsoft Office

Google Workspace

Written & verbal communication

Organizational skills

Executive support

Discretion with confidential materials

Education

Bachelor’s Degree

High School Diploma or GED

Tools

Microsoft Outlook

Excel

PowerPoint

Zoom

Skype

Job description

Capital One is seeking an experienced Executive Assistant to support an executive and their team in New York, NY. You will manage calendars, coordinate meetings and events, and handle travel arrangements with discretion in a fast-paced environment.

The role requires 3+ years in administration, strong MS Office or Google Suite skills, and a collaborative, proactive approach. Excellent communication and organizational abilities are essential for success.