Senior Executive Assistant: Calendar Master & Travel Coordinator

Akraya, Inc.; Oakland (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Akraya, Inc. is seeking an organized Administrative Support professional to assist three Directors in Oakland, onsite. You will manage complex calendars, coordinate meetings, and handle essential operational tasks to ensure smooth department functioning.

The ideal candidate will anticipate needs and independently manage a broad range of executive-level support functions, including travel and expense processing, with a proactive and proactive mindset.

Qualifications

• Experience supporting multiple senior-level executives.
• Excellent organizational and communication skills.
• Proficiency in managing travel and expense reporting.

Responsibilities

• Masterfully manage multiple complex calendars and coordinate all meeting logistics.
• Prepare and refine various business documents with precision and attention to detail.
• Ensure action items are tracked and follow-ups are managed effectively.
• Orchestrate all aspects of travel, events, and local office support.
• Process financial documentation including invoices, expenses, and budget-related tasks.

Skills

Calendar Management

Travel Coordination

Expense Reporting

Document Formatting

Meeting Logistics

Job description

Akraya, Inc. is seeking an organized Administrative Support professional to assist three Directors in Oakland, onsite. You will manage complex calendars, coordinate meetings, and handle essential operational tasks to ensure smooth department functioning.

The ideal candidate will anticipate needs and independently manage a broad range of executive-level support functions, including travel and expense processing, with a proactive and proactive mindset.