Executive Assistant to 3 Directors — On-Site Oakland

TheCorporate LLC; Oakland (CA); On-site; USD 55,000 - 83,000; Full time

Job summary

TheCorporate LLC is seeking an experienced Senior Director’s Assistant in Oakland, CA, to provide high-level administrative and operational support to three Directors. You will manage calendars, coordinate meetings and travel, and prepare executive communications and presentations in a fast-paced environment.

The role requires discretion, superb organization, and the ability to handle multiple priorities. On-site work five days a week with local Bay Area travel as needed, supporting department

Qualifications

• High school diploma or GED.
• 2+ years supporting multiple Director-level leaders or above.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to work on-site 5 days per week in Oakland, CA.

Responsibilities

• Manage calendars for three Directors, including scheduling and conflicts.
• Coordinate meetings, travel, agendas, and logistics.
• Prepare, proofread, and format executive communications and presentations.
• Track action items and follow up on commitments and deadlines.
• Process invoices, purchase orders, expense reports, and related admin tasks.
• Support HR, compliance, onboarding, and training activities.
• Maintain organized records, filing systems, and equipment orders.
• Provide backup administrative support to other leaders as needed.
• Handle confidential information with professionalism and discretion.

Skills

Organizational skills

Time management

Written and verbal communication

Multitasking

Attention to detail

Discretion/confidentiality

Problem-solving

Independence

Executive collaboration

Education

High school diploma or GED

Associate’s degree or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

TheCorporate LLC is seeking an experienced Senior Director’s Assistant in Oakland, CA, to provide high-level administrative and operational support to three Directors. You will manage calendars, coordinate meetings and travel, and prepare executive communications and presentations in a fast-paced environment.

The role requires discretion, superb organization, and the ability to handle multiple priorities. On-site work five days a week with local Bay Area travel as needed, supporting department