Executive Admin Assistant to Directors | Calendar & Travel

Jobtailor; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in New York seeks an experienced Administrative Assistant/Executive Assistant to support multiple executives, manage calendars, plan meetings and events, and coordinate travel with timely expense reporting.

The role requires strong organizational and communication skills, proficiency in Microsoft Office or Google Workspace, and experience with AI tools and video conferencing platforms. A fast-paced environment and collaboration with teams are key aspects of the job.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite or Google Workspace.
• Preferred Associates Degree.
• Preferred 5+ years as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Preferred 3+ years of calendar management supporting multiple executives.
• Preferred 1+ year of meeting and event planning experience.
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions.
• Experience setting up video conference and Zoom/Skype technology for meeting users.
• Excellent written and verbal communications.
• Excellent organizational skills.
• Capital One will not sponsor a new applicant for employment authorization for this position

Responsibilities

• Support multiple executives, ranging from Director to Managing Vice President level.
• Manage complex executive calendars, prioritize scheduling requests, and adjust to last-minute changes.
• Coordinate travel arrangements and create timely expense reports.
• Drive team activities and events, including all-hands meetings and social events.
• Circulate information, answer questions, and act as a team ambassador.
• Foster relationships with other Administrative Assistants and teams.
• Proactively solve complex problems using judgment and influencing skills.
• Partner with Administrative Assistants and colleagues to support collaboration and organizational efficiency.

Skills

Calendar Management

Event Planning

Travel Coordination

Written Communication

Verbal Communication

Time Management

Judgment

Influencing

Team Collaboration

Education

Associates Degree

High School Diploma

GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Google Workspace

Zoom

Skype

AI Tools

Job description

Jobtailor in New York seeks an experienced Administrative Assistant/Executive Assistant to support multiple executives, manage calendars, plan meetings and events, and coordinate travel with timely expense reporting.

The role requires strong organizational and communication skills, proficiency in Microsoft Office or Google Workspace, and experience with AI tools and video conferencing platforms. A fast-paced environment and collaboration with teams are key aspects of the job.