Executive Assistant to Directors : 26-02589

Akraya, Inc.; Oakland (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Akraya, Inc. is seeking an organized Administrative Support professional to assist three Directors in Oakland, onsite. You will manage complex calendars, coordinate meetings, and handle essential operational tasks to ensure smooth department functioning.

The ideal candidate will anticipate needs and independently manage a broad range of executive-level support functions, including travel and expense processing, with a proactive and proactive mindset.

Qualifications

• Experience supporting multiple senior-level executives.
• Excellent organizational and communication skills.
• Proficiency in managing travel and expense reporting.

Responsibilities

• Masterfully manage multiple complex calendars and coordinate all meeting logistics.
• Prepare and refine various business documents with precision and attention to detail.
• Ensure action items are tracked and follow-ups are managed effectively.
• Orchestrate all aspects of travel, events, and local office support.
• Process financial documentation including invoices, expenses, and budget-related tasks.

Skills

Calendar Management

Travel Coordination

Expense Reporting

Document Formatting

Meeting Logistics

Job description

Primary Skills: Calendar Management (advanced), Travel Coordination (advanced), Expense Reporting (advanced), Document Formatting (intermediate), Meeting Logistics (advanced)

Contract Type:W2 Only

Duration:6+ Months

Location: Oakland, CA (#LI - Onsite)

Pay Range: $35-$40/Hr. on W2

Job Summary

This role demands a highly organized and proactive individual to provide comprehensive administrative support to three Directors. You will be responsible for managing complex schedules, facilitating smooth meeting operations, and handling essential operational tasks to ensure the efficient functioning of the department. The ideal candidate will excel at anticipating needs and independently managing a broad range of executive-level support functions.

Key Responsibilities

• Masterfully manage multiple complex calendars and coordinate all meeting logistics.
• Prepare and refine various business documents with precision and attention to detail.
• Ensure action items are tracked and follow-ups are managed effectively.
• Orchestrate all aspects of travel, events, and local office support.
• Process financial documentation including invoices, expenses, and budget-related tasks.

Must-Have Skills

• Proven ability to support multiple senior-level executives.
• Exceptional organizational and communication skills.
• Proficiency in managing travel and expense reporting.

Industry Experience

This role requires experience supporting senior leadership within a corporate environment, with a preference for individuals familiar with the fast-paced nature of technology or similar industries.

ABOUT AKRAYA

Akraya is an award-winning IT staffing firm consistently recognized for our commitment to excellence and a thriving work environment.

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022).

Industry Leaders in Tech Staffing As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.