Executive Assistant & Office Operations Lead

John H. Carter Co. Inc; Baton Rouge (LA); On-site; USD 65,000 - 85,000; Full time

Job summary

John H. Carter Co. Inc.

is seeking an experienced administrative professional to support the President and executive officers. The role encompasses scheduling, travel arrangements, and handling confidential communications, with responsibility for coordinating annual events, board meetings, and executive correspondence. The position also includes managing meeting logistics, preparing materials, and acting as a backup for reception and expense reporting tasks, while supervising administrative

Qualifications

• 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership.
• Experience coordinating corporate events, meetings, and communications.
• Strong scheduling, travel arrangements, and board/committee support.

Responsibilities

• Plan and coordinate internal and external meetings, including annual kick-off, bi-annual reviews, and committee gatherings.
• Prepare presentation materials and manage executive communications.
• Manage board room bookings, catering, and equipment; coordinate travel for executives.
• Respond to live chat and draft/ distribute executive communications and meeting materials.
• Provide backup for switchboard operations and handle expense reports via Concur.
• Provide basic administrative support to the President and executive officers, including file maintenance and staff supervision.

Job description

John H. Carter Co. Inc.

is seeking an experienced administrative professional to support the President and executive officers. The role encompasses scheduling, travel arrangements, and handling confidential communications, with responsibility for coordinating annual events, board meetings, and executive correspondence. The position also includes managing meeting logistics, preparing materials, and acting as a backup for reception and expense reporting tasks, while supervising administrative