Elite Executive Assistant to Partner | Travel & Calendar Pro

Aster Talent; Austin (TX); On-site; USD 120,000 - 180,000; Full time

Job summary

Aster Talent is assisting a well-established investment firm in Austin, TX in finding an experienced Executive Assistant to provide high-level support to a senior Partner. The role requires managing complex calendars, private aviation travel, sensitive communications, and coordination with high-profile stakeholders.

The ideal candidate has 7–10+ years of EA experience in professional services or investment environments, a Bachelor's degree preferred, and a proactive, discreet, problem-solving

Qualifications

• 7–10+ years of experience as an Executive Assistant supporting a senior executive in an investment environment.

Responsibilities

• Own and manage the Partner's complex calendar with minimal guidance.
• Coordinate detailed travel logistics, including private aviation, with multi-piece itineraries.
• Process expenses and manage T&E with high accuracy and confidentiality.
• Serve as gatekeeper for the Partner, managing access and communications with high-profile stakeholders.
• Prepare materials, agendas, and briefing documents for meetings and investor/board interactions.
• Liaise with internal teams, portfolio contacts, investors, and vendors on the Partner's behalf.
• Anticipate needs and solve multi-party logistics challenges with discretion.
• Support special projects and ad hoc requests.

Skills

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Organizational skills

Stakeholder management

Proactive attitude

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

AI tools

Job description

Aster Talent is assisting a well-established investment firm in Austin, TX in finding an experienced Executive Assistant to provide high-level support to a senior Partner. The role requires managing complex calendars, private aviation travel, sensitive communications, and coordination with high-profile stakeholders.

The ideal candidate has 7–10+ years of EA experience in professional services or investment environments, a Bachelor's degree preferred, and a proactive, discreet, problem-solving