Senior Executive Assistant | Calendar & Projects

Career Personnel, Inc; Montgomery (AL); On-site; USD 45,000 - 70,000; Full time

Job summary

Career Personnel, Inc. is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership in Montgomery, Alabama.

The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, work independently, and build strong relationships across the organization. The role requires 3+ years of experience in executive/administrative support, strong typing (60 WPM), exceptional organization, and proficiency with Microsoft Office.

Qualifications

• 3+ years of experience in Executive/Administrative support.
• Typing speed of at least 60 WPM (testing will be required).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office.
• Ability to work independently and anticipate needs.

Responsibilities

• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including agendas, materials, invitations, and follow-up.
• Prepare and edit correspondence, reports, presentations, and other business documents.
• Monitor and organize emails, communications, and executive action items.
• Track deadlines, priorities, and follow-ups to ensure commitments are completed on time.
• Prepare meeting notes and maintain accurate records of decisions and action items.
• Handle confidential and sensitive information with discretion.
• Conduct research and compile information to support executive decision-making.
• Support special projects and initiatives as assigned.

Skills

Calendar management

Microsoft Office

Communication

Time management

Confidential info handling

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

Career Personnel, Inc. is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership in Montgomery, Alabama.

The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, work independently, and build strong relationships across the organization. The role requires 3+ years of experience in executive/administrative support, strong typing (60 WPM), exceptional organization, and proficiency with Microsoft Office.