Senior Executive Assistant & Business Operations Partner

SourcePro Search, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 85,000; Full time

Job summary

SourcePro Search, LLC is seeking aSenior Administrative Assistant to support Partner-level leadership and the day-to-day operations of the firm in a fast-paced environment.

This role requires a proactive, polished professional who can manage calendars, coordinate travel, handle expense reporting, and assist with business development and internal communications. You will interact with executives, clients, and vendors while maintaining discretion and professionalism.

Qualifications

• 6+ years of administrative or executive-support experience.
• Experience supporting senior-level executives or leadership teams.
• Outstanding organizational skills with multitasking ability.
• Excellent written and verbal communication.
• Professional, interpersonal, and relationship-building at all levels.
• Proactive, detail-oriented with accountability.
• Discretion with confidential information.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate recurring and ad hoc meetings, including scheduling, preparation and distribution of materials, catering, and other meeting logistics.
• Help ensure conference rooms, common areas, and office supplies are appropriately maintained and stocked.
• Coordinate incoming supplies, deliveries, and other office-related needs.
• Provide reception coverage and assist with general administrative and clerical responsibilities as needed.
• Coordinate travel schedules and prepare comprehensive itineraries for senior team members.
• Assist with expense reporting and reconciliation, including serving as backup for recurring expense-reporting responsibilities.
• Maintain accurate documentation related to travel and business expenses.
• Assist with CRM administration, data maintenance, and related business development activities.
• Support onboarding initiatives and internal communications.
• Assist with the preparation and distribution of internal newsletters and other firm communications.
• Provide administrative support for special projects and business development initiatives.
• Coordinate important mailings, including certified correspondence, tax-related filings, distributions, and notifications.
• Maintain organized records and ensure time-sensitive materials are processed accurately.
• Support operational and strategic initiatives designed to improve efficiency across the organization.
• Take ownership of special projects and additional responsibilities as business needs evolve.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

SourcePro Search, LLC is seeking aSenior Administrative Assistant to support Partner-level leadership and the day-to-day operations of the firm in a fast-paced environment.

This role requires a proactive, polished professional who can manage calendars, coordinate travel, handle expense reporting, and assist with business development and internal communications. You will interact with executives, clients, and vendors while maintaining discretion and professionalism.