Senior Legal Executive Assistant to Partners

SourcePro Search, LLC; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

SourcePro Search, LLC is seeking an Executive Assistant for a prestigious New York law firm to support the Managing Partner and senior attorneys. You will manage calendars, handle confidential communications, and oversee billing processes to ensure timely invoicing and deadlines.

You thrive in a fast-paced legal environment, bring 8+ years of senior legal secretary experience, and excel at organizing complex documents, drafting correspondence, and coordinating client seminars and events.

Qualifications

• 8+ years of senior legal secretary experience in a law firm.
• Exceptional organizational and multitasking abilities in a high-pressure setting.
• Proficiency with Microsoft 365 apps and billing systems.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.

Responsibilities

• Manage attorneys' calendars, emails, and communications, including sensitive matters.
• Oversee billing for assigned Partners, from prebill review to invoices and deadlines.
• Draft complex correspondence and documents, anticipate needs, oversee delegated projects.
• Assist with administrative, clerical, and marketing tasks, including events.
• Support attorneys in managing priorities and workflow efficiency.
• Provide coverage to other attorneys/secretaries and assist in training junior staff.

Skills

Senior legal secretary experience

Calendar management

Multitasking under pressure

Discretion with confidential info

Excellent communication

Typing 55+ WPM

Tools

Microsoft 365

Outlook

Excel

Word

PowerPoint

Intapp Open

Chrome River

Time

Aderant

Elite

Job description

SourcePro Search, LLC is seeking an Executive Assistant for a prestigious New York law firm to support the Managing Partner and senior attorneys. You will manage calendars, handle confidential communications, and oversee billing processes to ensure timely invoicing and deadlines.

You thrive in a fast-paced legal environment, bring 8+ years of senior legal secretary experience, and excel at organizing complex documents, drafting correspondence, and coordinating client seminars and events.