Senior Executive Assistant – Bonus Eligible, AEC Firm

Gilder Search Group; Missouri; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Discretionary annual bonus

Comprehensive benefits package

Job summary

LJC Design & Engineering is seeking a highly organized Executive Assistant to support senior leadership with calendar management, travel, client relations, meeting prep, and cross‑department coordination. You will ensure efficient executive operations with discretion and proactive problem‑solving in a fast‑paced environment.

The role requires 5+ years of senior‑level support in professional services or design/build firms, strong MS Office and virtual meeting platform skills, exceptional

Qualifications

• Minimum 5+ years of experience supporting senior executives or leadership teams.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience using virtual meeting platforms (Teams, Zoom, Webex).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Provide administrative support to Principals and Executives, managing calendars and contacts.
• Coordinate business travel arrangements and itineraries.
• Organize registrations, conferences, and business development activities.
• Maintain CRM databases and assist with client communications.
• Prepare agendas, materials, minutes, and executive correspondence.
• Support planning of meetings and company events; manage conference room scheduling.

Skills

Executive support

Calendar management

Travel coordination

Client relations

Communication

Discretion

Team collaboration

Written/verbal communication

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Webex

Job description

LJC Design & Engineering is seeking a highly organized Executive Assistant to support senior leadership with calendar management, travel, client relations, meeting prep, and cross‑department coordination. You will ensure efficient executive operations with discretion and proactive problem‑solving in a fast‑paced environment.

The role requires 5+ years of senior‑level support in professional services or design/build firms, strong MS Office and virtual meeting platform skills, exceptional