Executive Assistant to Chief Executive Officer

The Larko Group; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

The Larko Group is seeking an experienced Executive Assistant to support its Chief Executive Officer in Chicago. This high-impact role acts as a trusted partner, ensuring the CEO is prepared, informed, and able to operate at their best across a dynamic schedule, travel, and client commitments.

You will manage the CEO’s calendar, coordinate meetings and events, handle travel logistics, draft correspondence, and prepare materials.

Qualifications

• 7–10 years of experience supporting a C-suite executive.
• Flexible to work outside standard hours, including weekends as needed.
• Highly service-oriented with attention to detail and follow-through.
• Strong written and verbal communication with internal teams and clients.

Responsibilities

• Manage the CEO’s complex calendar, schedule meetings/events, and prepare daily briefings with discretion.
• Maintain weekly priorities and action items, with status updates and organized materials.
• Coordinate with clients for meetings and business development activities.
• Plan business travel itineraries and related logistics for domestic and international trips.
• Draft correspondence and prepare polished client-facing materials and presentations.
• Organize sensitive documents across physical and electronic formats; manage travel expenses.
• Support meetings/events from start to finish, including venue, catering, and on-site coordination.
• Maintain accurate records in the company CRM and internal systems.

Skills

Calendar management

Executive support

Travel coordination

Business communication

Event planning

Prioritization

Tools

Microsoft Word

PowerPoint

Excel

Job description

An outstanding consulting firm is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a high-impact role that serves as a trusted partner to the CEO, providing exceptional support across a dynamic schedule, business priorities, travel, and client commitments.

The Executive Assistant will manage the CEO’s calendar and day-to-day logistics with a high level of discretion, accuracy, and attention to detail. This individual will ensure that meetings, events, travel, and follow-up items are thoughtfully coordinated, clearly communicated, and fully documented. This is a great opportunity for someone who enjoys being relied upon as a true partner and takes pride in making sure the CEO is prepared, informed, and able to operate at their best.

Responsibilities

• Manage the CEO’s complex calendar, including scheduling meetings and events, coordinating changes, and preparing daily briefings with a high level of discretion and confidentiality.
• Maintain and manage the CEO’s weekly priorities and action items, providing status updates on calls, meetings, and follow-ups and ensuring supporting materials are organized and readily available.
• Serve as a key liaison on behalf of the CEO, coordinating with current and prospective clients to schedule meetings and support business development activities.
• Coordinate business development travel, including detailed itineraries, meeting schedules, transportation, and all related logistics.
• Draft and send correspondence on behalf of the CEO using the CEO’s email alias, as needed.
• Develop polished, customized pitch books, presentations, and PowerPoint materials for client and business development activities.
• Organize and manage sensitive documents and information across both physical and electronic formats, including printing, messenger services, hotel deliveries, and preparation of document packets.
• Plan and execute special events and client engagements from start to finish, including venue selection, contract coordination, catering, logistics, and on-site details.
• Manage all domestic and international travel arrangements for the CEO, including flights, hotels, ground transportation, and comprehensive itineraries.
• Track and reconcile CEO travel expenses, manage vendor invoices, and provide weekly updates and documentation to the accounting team.
• Conduct research, compile information, and prepare reports and presentations to support the CEO’s business needs and priorities.
• Maintain accurate, up-to-date records in the company database and other internal systems.
• Coordinate personal travel and related logistics for the CEO’s family, as needed.

Ideal Experience

• 7–10 years of experience supporting a C-suite executive, preferably in a high-touch, fast-paced environment.
• Flexibility to work outside of standard business hours, including occasional weekends, based on the CEO’s needs.
• Highly service-oriented with exceptional attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills with the ability to interact professionally with internal teams, clients, candidates, and other external partners.
• Proven ability to manage multiple priorities, shift gears quickly, and remain composed in a fast-paced environment.
• Energetic, proactive, and solutions-oriented, with a strong sense of urgency and unquestionable integrity.
• Naturally anticipates needs, thinks several steps ahead, and takes initiative to keep the CEO prepared and organized.
• Advanced proficiency in Microsoft Office, particularly Word and PowerPoint, with the ability to create, format, and refine polished, executive-level materials.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.