Senior Executive Assistant & Board Liaison

Vaya Health; Asheville (NC); Hybrid; USD 46,000 - 60,000; Full time

Job summary

Vaya Health in Asheville, NC is seeking an Executive Administrative Assistant to support the Chief of Staff and the Board, handling calendar management, travel, reports, and confidential communications. This role requires discretion, polished written and verbal skills, and proficiency with Microsoft Office and file management.

The position is based in Asheville with a 3-day in-office expectation and travel across North Carolina to support executive operations and meetings.

Qualifications

• Experience providing executive administrative support with high discretion.
• Strong written and verbal communication skills in English.
• Proficient in calendar management, travel logistics and expense processing.
• Ability to draft correspondence, reports and presentations with attention to detail.
• Experience supporting boards or committees is a plus.

Responsibilities

• Provide broad administrative support, drafting correspondence and coordinating meetings.
• Manage travel arrangements, reimbursements and calendar logistics.
• Prepare reports, graphs and presentations using PowerPoint, Excel and Word.
• Maintain electronic/hard copy filing and calendar accuracy for executives.
• Support contracts processing and vendor communications as needed.
• Coordinate board/committee meetings, minutes, agendas and logistics.

Skills

Professional communication

Discretion & confidentiality

Calendar management

Meeting coordination

Multi-tasking

Education

High school diploma or equivalent

Two-year secretarial/science program

Bachelor's degree preferred in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

PolicyTech

Navex

Job description

Vaya Health in Asheville, NC is seeking an Executive Administrative Assistant to support the Chief of Staff and the Board, handling calendar management, travel, reports, and confidential communications. This role requires discretion, polished written and verbal skills, and proficiency with Microsoft Office and file management.

The position is based in Asheville with a 3-day in-office expectation and travel across North Carolina to support executive operations and meetings.