Senior Executive Admin: Board & Calendar Lead

Gal Manufacturing, a Vantage Elevation Company; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Salary: $90,000 - $110,000

Medical/Dental/Vision/Life Insurance/H

401K (Company Match/Non-Elective)

Commuter Benefits (NYC)

PTO

Tuition Reimbursement

Employee Assistance Program (EAP)

and more!

Job summary

Vantage Elevation, LLC is seeking an experienced Executive Administrative Assistant to support the VP and senior leadership. The role focuses on calendar management, meeting and events coordination, travel arrangements, and executive-presentations preparation.

Responsibilities include budget management for meetings, confidential handling of information, and collaboration with internal/external stakeholders. Strong MS Office skills and discretion are essential.

Qualifications

• Post-secondary education in Business or Office Administration preferred.
• Minimum 5+ years of administrative experience supporting senior executives.
• Proven track record supporting C-suite or senior leaders and managing multiple priorities.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for VP and senior leaders, coordinate meetings and travel.
• Prepare executive-level correspondence, presentations, and reports.
• Coordinate domestic and international travel arrangements and related logistics.
• Prepare and reconcile travel and expense reports in the expense system.
• Support board governance activities including Audit Committee updates and board meetings.

Skills

Calendar management

Executive support

Communication skills

Time management

Discretion

Education

Post-secondary education in Business or Office Administration

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Vantage Elevation, LLC is seeking an experienced Executive Administrative Assistant to support the VP and senior leadership. The role focuses on calendar management, meeting and events coordination, travel arrangements, and executive-presentations preparation.

Responsibilities include budget management for meetings, confidential handling of information, and collaboration with internal/external stakeholders. Strong MS Office skills and discretion are essential.