Executive Administrative Assistant

AccruePartners; Charlotte (NC); On-site; USD 65,000 - 80,000; Full time

Job summary

AccruePartners in Charlotte, NC is seeking an experienced executive assistant to support senior leaders on-site four days a week. You will manage calendars, coordinate domestic and international travel, and ensure timely preparation of board materials and presentations.

You will handle vendor coordination, document management, and confidential communications with discretion, helping executives stay focused on strategic priorities in a fast-paced environment.

Qualifications

• Experience supporting senior executives with calendar and travel priorities.
• Proven ability to coordinate domestic and international travel with time zones.
• Strong judgment and reliable follow-through during busy periods.
• Attention to scheduling, documentation, and signature tracking.
• Confidential communications with executives, board members and vendors.

Responsibilities

• Manage executive calendars, prioritize requests, resolve conflicts, and keep deadlines on track.
• Coordinate domestic and international travel, including flights, hotels, time zones and visas.
• Support board and leadership meetings by coordinating materials and decks.
• Manage contract signatures and sensitive executive documents with discretion.
• Handle day-to-day office and vendor coordination, maintaining executive priority.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communication

Tools

Outlook

Teams

Slack

SharePoint

PowerPoint

Job description

• On-site 4 days a week in the South Charlotte area

WHAT YOU WILL DO

• Manage executive calendars, prioritize requests, resolve conflicts, and keep key leadership and board deadlines on track.
• Coordinate domestic and international travel, including flights, hotels, connections, time zones, and visa requirements/documentation.
• Support board and leadership meetings by coordinating materials, uploading decks, tracking outstanding items, and assisting with presentation and org chart updates.
• Manage contract signatures, document execution, and other sensitive executive materials with discretion and follow-through.
• Handle day-to-day office and vendor coordination, including supplies and administrative needs, while keeping executive support as the top priority.

HOW YOU ARE QUALIFIED

• Experience supporting senior executives, with the ability to take ownership of calendars, travel and administrative priorities from the outset.
• A track record of arranging travel accurately, including careful handling of time zones, connections and itinerary details. International travel coordination experience is strongly preferred.
• Sound judgment when several leaders need support at once, with reliable follow-through during busy travel periods and board deadlines.
• Close attention to detail in scheduling, documentation and signature tracking.
• Practical working knowledge of Outlook, Teams, Slack and SharePoint. PowerPoint skills for presentation and organizational chart updates would be helpful.
• Discretion with confidential information and professional communication with executives, board members and vendors.