Senior Executive Assistant - Board & Governance

Justia Inc.; New York (NY); On-site; USD 100,000 - 115,000; Full time

Job summary

The New York Times Company is seeking an experienced executive assistant to support the corporate and governance team, working with lawyers and governance professionals to ensure board activities are accurate, discreet, and professional.

You will report to the Vice President, Associate General Counsel and Assistant Secretary, coordinate calendars and meeting logistics for the Board and Committees, prepare materials, and assist with SEC reporting and related tasks.

Qualifications

• 10 or more years of administrative assistant experience required, with a preference for Board operations support.
• Bachelor's degree or equivalent years of professional experience.
• Proficiency with Google Workspace and related software (Docs, Sheets, Slides).
• Experience with expense management systems, travel coordination, and invoice processing.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Coordinate and maintain calendars for Board and Committee meetings with leadership calendars and board member availability.
• Arrange meeting logistics, including rooms, meals, tech needs, transportation, and accommodations.
• Ensure Board/Committee materials are finalized and distributed in a timely manner.
• Coordinate logistics for annual Board strategy meetings, stockholder meetings, and related events.
• Handle director requests, including processing expense reimbursements with receipts.
• Draft correspondence and maintain up-to-date board contact lists and vendor records.
• Maintain Board/Committee minute books and governance documentation per policy.
• Assist with SEC reporting processes and related certifications and filings.
• Provide calendar and meeting support to the legal team and other departments as needed.
• Perform additional administrative tasks and projects while upholding journalistic independence.

Skills

Administrative experience

Board governance support

Calendar management

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Expense management systems

Travel coordination

Invoice processing

Job description

The New York Times Company is seeking an experienced executive assistant to support the corporate and governance team, working with lawyers and governance professionals to ensure board activities are accurate, discreet, and professional.

You will report to the Vice President, Associate General Counsel and Assistant Secretary, coordinate calendars and meeting logistics for the Board and Committees, prepare materials, and assist with SEC reporting and related tasks.