Executive Assistant, Governance & Board Ops (Hybrid NYC)

Shoptalk; New York (NY); Hybrid; USD 55,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Unlimited PTO

Parental leave

Commuter benefits

Job summary

The People Inc. is seeking an Executive Assistant to support Corporate Governance & Board Operations in a hybrid NYC role. You will coordinate board meetings, prepare confidential materials, and manage the board portal, ensuring timely updates and governance documentation.

The role requires handling confidential information with discretion, supporting the Deputy General Counsel and legal leadership, and collaborating with executive leadership and external stakeholders in a fast-paced environment.

Qualifications

• 5+ years of executive administrative or paralegal experience supporting C-suite.
• Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors is strongly preferred.
• Experience coordinating Board of Directors meetings and preparing Board materials is preferred.
• Ability to handle highly confidential information with discretion and professional judgment.

Responsibilities

• Manage logistics for Board and Committee meetings, including scheduling and virtual arrangements.
• Prepare and distribute confidential Board materials, agendas, and presentations on time.
• Maintain the Board portal and governance documentation with secure updates.
• Coordinate collection of reports from leadership for Board books and track action items.

Skills

Executive support

Board logistics

Calendar management

Confidentiality

C-suite communication

Microsoft Office

Google Workspace

Travel coordination

Education

Bachelor's degree

Tools

Zoom

Job description

The People Inc. is seeking an Executive Assistant to support Corporate Governance & Board Operations in a hybrid NYC role. You will coordinate board meetings, prepare confidential materials, and manage the board portal, ensuring timely updates and governance documentation.

The role requires handling confidential information with discretion, supporting the Deputy General Counsel and legal leadership, and collaborating with executive leadership and external stakeholders in a fast-paced environment.